What are the responsibilities and job description for the Business/Office Supervisor position at Pitt County Schools?
Business/Office Supervisor
Report To: Transportation Director
Term of Employment: 12 Months
Pay Grade: 69
Performance Evaluation: Performance is to be evaluated annually by the Transportation Director
Education/Qualifications:
- High school graduate/equivalent or higher degree;
- Business training or its equivalent in work experience;
- Be eligible for a school bus driver’s license (CDL);
- Knowledge of School Bus Traffic & Safety;
- Ability to multitask;
- Efficient written and verbal communication;
- Associates Degree preferred, or equivalent combination of education,
- training, and experience.
Responsibilities and Duties by Program Area:
Receive, log, process, and submit for approval all purchase orders for state and local allotted monies.
Assist Transportation Director in preparation of monthly TD-19.
Compile equipment contingency.
Audit all transportation financial transactions for accuracy and completeness and assist the transportation director in developing and recommending policy, personnel, and operational changes.
Complete payroll for on site personnel to meet district payroll deadlines.
Maintain accurate records reflecting sick leave, vacation, and personal leave accrued and used for employees on site payroll.
Maintain supplies including forms, and maintain all office machines, including repair as needed.
Managing Travel Tracker:
Assigning buses for field trips, entering mileage, trip approvals, assigning users to appropriate access.
Assign yellow buses and mileage input for afterschool.
Make sure checks have been received and paid.
Post and monitor school level allotment.
Prepare paperwork and keys for activity bus check outs for field trips.
Perform office duties to include, and not limited to:
Greet and assist visitors to the Transportation Department
Answer a multi line phone, deliver messages, place calls
Make office supply lists
Operate office machinery change out cartridges on printer
Receive and copy all DOT physicals
Hand out Authorization forms for Vitality
Issues out School Bus Drivers Pocket Cards
Assist payroll with timesheets
Gather and organize pertinent data into usable forms for the transportation director.
Participates in trainings and workshops
Performs any other related as assigned by the Transportation Director.
