Payroll Clerk

Job Title: Payroll Clerk

Department: Finance

Reporting Structure: Reports to Payroll Manager or Controller

Summary

We are seeking a detail-oriented and organized Payroll Clerk with experience in Accounts Payable (AP) and Accounts Receivable (AR) to join our Finance team. The Payroll Clerk will be responsible for accurately processing weekly payroll, maintaining payroll records, and ensuring compliance with payroll regulations. This role requires strong attention to detail, excellent communication skills, and the ability to work in a fast-paced environment.

Responsibilities

• Payroll Processing:
• Process weekly payroll (certified) for employees, ensuring timely and accurate payments.
• Calculate wages, deduct taxes, and process other withholdings such as benefits and charitable contributions.
• Issue paychecks or direct deposits and manage payroll-related inquiries.
• Payroll Record Keeping:
• Maintain accurate payroll records and employee information.
• Ensure compliance with payroll laws and company policies.
• AP/AR Responsibilities:
• Assist with Accounts Payable tasks such as reviewing and processing invoices, ensuring timely payments to vendors.
• Support Accounts Receivable functions by verifying customer payments and maintaining accurate records.
• Reporting and Audits:
• Prepare payroll reports for management and assist with payroll tax filings and audits.
• Reconcile payroll to the general ledger and monthly bank statements.
• Communication and Support:
• Address employee payroll inquiries and resolve discrepancies promptly.
• Collaborate with HR and accounting teams to manage employee changes like new hires and terminations.
  

Qualifications

• Education: High school diploma or equivalent required.
• Experience: 1-2 years of experience in payroll processing, with additional experience in AP/AR preferred.
• Skills:
• Proficient in Microsoft Office Suite and payroll software (e.g., ADP, QuickBooks).
• Viewpoint experience
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to prioritize and multitask in a fast-paced environment.
• Knowledge of payroll regulations and compliance requirements.
  

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.
  
  

Work Environment

• Onsite working only: normal business hours, Monday-Friday.
• Must be able to work independently and as part of a team.
  
  

Benefits

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
  
  

If you are a team player with a passion for accuracy and efficiency, we encourage you to apply for the Payroll Clerk position.