What are the responsibilities and job description for the Human Resource Specialist Senior position at Pittsburg State University Career Site Minimal?
Pittsburg State University is hiring a Human Resource Specialist Senior in the Human Resource department. The Human Resource Specialist Senior is responsible for developing, administering and overseeing human resource programs for PSU employees that support the mission of the department and the University. The Human Resource Specialist Senior will work with an assigned group of departments and provide a wide range of services and support to employees for HR programs. Programs include, but are not limited to, new employee orientation, benefits, compensation, training, employment, evaluations, discipline and position classifications. The Human Resource Specialist Senior must be familiar with federal and state laws and regulations, Kansas Board of Regents policies and procedures, University policies and procedures, and Memorandum of Agreements.
Duties and Responsibilities of Position
Administer HR Programs – 40% : Administer and oversee human resource programs for PSU employees by interpreting applicable statutes, regulations, memoranda of agreements, policies or procedures in order to establish defined set of procedures to maintain compliance with applicable statutes, regulations and guidelines. Determine operational needs for University HR procedures and formulate policies and procedures needed to ensure timely preparation of each phases of the human resource operation. Establish dates and deadlines to follow in order to ensure accurate and timely HR transaction processing. Control and maintain all information on employees relating to their electronic and paper personnel files. Direct the university support staff employment process and personnel actions, including performance reviews, position descriptions and classifications, promotions, transfers, separations and disciplinary actions. Direct and assist with unclassified performance reviews and position descriptions. Direct graduate assistant appointments. Coordinate student employee appointments. Coordinate HR functions and processes with other University departments, including the President and Provost’s offices, Payroll, Budget and Institutional Equity as well as other State of Kansas agencies. Ensure accurate information regarding compensation, benefits and personal information is maintained in the GUS HR. Draft, review and complete updates to and/or new Personnel/Payroll Manual (PPM) and information maintained on the HRS web site. Use appropriate reporting functionality to pull information from GUS Cloud.
HR Representative – 25% : Advises University employees, including supervisors, on HR policies and procedures, including but not limited to supervisory best practices, discipline and documentation, conflict resolution, leaves, FLSA, FMLA, etc. Administer benefit programs, including signups for new participants, for all university support staff and unclassified employees. Monitor completion of benefits paperwork and ensures deadlines are met. Counsels and works with employees on benefits planning and coordination. Assist employees in solving problems with benefits providers. Establish local policies to maintain compliance with rules and regulations.
Manages the 4-5 student HR Assistants. Coordinates schedule based on class schedules each semester. Ensures office coverage for at least 80% of the normal business operating hours including the summer office hours.
Special Projects – 20% : Participate and possibly lead a campus-wide Employee Initiatives Team subcommittee. (Performance Management, Professional Development, Kudo and Recognition, Onboarding/Offboarding, Employee Wellness and Well-being are the five subcommittees.) Plan and execute 2-3 employee activities per year, depending on the subcommittee assigned. Assist other HR team members with their initiatives as requested.
Payroll administration – 10% : Serves as the primary backup to the Assistant Director – HR/Payroll for all University payroll-related activities. This will include all duties currently performed by the Assistant Director – Payroll.
Miscellaneous – 5% : Assist Director of HR (and other HR Team members) with administration of other human resource programs for PSU employees, including time and leave reporting, performance reviews, new hires, promotions, transfers, separations, disciplinary actions, extra duty compensation and graduate assistant insurance.
Education and Experience:
Required Education and Experience at Hire -
- Bachelor’s Degree in Business or a related field
- Three years of experience in an office or administrative support position
Preferred Education and Experience -
- One year of experience with Oracle HCM and/or payroll system
- Any HR Generalist or higher ed experience is a plus
- Masters degree in Human Resource Development, business, or related field
Screening Services (Background Checks): Your employment with Pittsburg State University is contingent on a satisfactory criminal background check and sex offender check.
Job Type: Unclassified, Continuing Annual
Salary: $48,000
Appointment Duration: 12 months
Work Schedule: Monday-Friday
Application Documents Required*:
- Cover letter
- Resume
- Names and Contact Details for Three (3) Professional References; including a current or former supervisor.
*Consolidate documents into a maximum of 2 to upload.
Open Until Filled.
Search Committee Chair: Lori Scott Dreiling (ldreiling@pittstate.edu)
Visa Sponsorship is not available for this position
PSU will only accept applications submitted through this process.
Pittsburg State University is an Equal Opportunity and Affirmative Action employer. We are committed to creating an inclusive environment for all employees.
Salary : $48,000
