Human Resources Specialist

About Us

We are a full-spectrum program planning and implementation company providing professional in-store services to retailers, brands, and manufacturers. As part of our commitment to delivering exceptional service, we are seeking a Human Resources Specialist to support our growing team.

Position Overview

As a Human Resources Specialist, you will play a key role in supporting the VP of Human Resources and ensuring smooth HR operations. Your responsibilities will include employee onboarding, benefits administration, compliance, and multi-state registrations. This is a fast-paced, hands-on role that requires strong organizational skills, attention to detail, and a proactive mindset.

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Key Responsibilities

HR Compliance & Multi-State Registration

· Manage company registrations, business licenses, and tax accounts across multiple states.

· Monitor and ensure compliance with federal, state, and local employment regulations (EEO, FLSA, ADA, etc.).

· Track regulatory changes and assist in audits and compliance reporting.

Employee Onboarding & Records Management

· Oversee new hire processes, including background checks, employment verification, and I-9 compliance.

· Conduct new hire orientations and ensure proper documentation.

· Maintain accurate employee records while ensuring confidentiality.

Payroll & Benefits Administration

· Assist with payroll processing, timekeeping verification, and tax withholdings.

· Support employees with benefits enrollment, changes, and inquiries.

· Track PTO, FMLA, and other leave policies.

Employee Relations & Support

· Serve as a point of contact for employee HR inquiries.

· Assist in organizing company events, training sessions, and engagement initiatives.

· Support managers with performance reviews and documentation.

Administrative Support & Process Improvement

· Maintain HR databases and generate reports as needed.

· Assist with HR projects, process improvements, and policy updates.

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What We’re Looking For

Required Qualifications:

· 3 years of HR administrative experience, preferably in a multi-state environment.

· Strong understanding of HR compliance, employment regulations, and HR best practices.

· Excellent organizational skills with strong attention to detail.

· Proficiency in Microsoft Office (Excel, Word, Outlook) and HRIS systems.

· High level of confidentiality and professionalism.

· Strong interpersonal and communication skills to collaborate across teams.

Preferred Qualifications:

· Experience with state registrations and compliance filings.

· Familiarity with payroll and benefits administration.

· HR certification (PHR, SHRM-CP) is a plus.

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Why Join Us?

· Be part of a dynamic and growing company that values its employees.

· Opportunity to work in a fast-paced, collaborative environment.

· Competitive salary, benefits, and opportunities for professional growth.

If you’re a detail-oriented HR professional looking to make an impact, we’d love to hear from you! Apply today.

Limitations and Disclaimer:

The above position description is meant to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties and skills required for the position.

All job requirements are subject to possible modification to reasonably accommodate

individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.

This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.

Requirements are representative of minimum levels of knowledge, skills and/ or abilities. To perform this position successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an "at-will" basis.

Job Type: Full-time

Pay: $42,000.00 - $45,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $42,000 - $45,000