What are the responsibilities and job description for the Real Estate Executive Assistant position at PLACE?
Executive Assistant
Your Opportunity:
You have the opportunity to be surrounded by, learn from and grow with the top 1% of real estate professionals in North America. Come grow with us as an Executive Assistant. We have a proven path and will provide you with the models, systems, tools, coaching, training, and accountability that ensure success. Show up with the will and commitment to succeed. In addition to creating a limitless growth path for your career, you also can earn opportunities for revenue share, growth share, vesting, investing, and earning an opportunity to become a part of our consulting team.
Who Develops You: Team CEO
What You’re Great At:
Are you someone who thrives on keeping everything running smoothly, both personally and professionally? We are looking for a motivated individual who can take ownership of managing our Team CEO’s schedule, communications, and day-to-day tasks. This role requires someone proactive, who can anticipate needs and priorities, and isn't afraid to speak up when focus is needed. You’ll be a key player in helping balance business growth with family responsibilities—ensuring our CEO is on track, whether it’s for a crucial meeting or making it to a child’s soccer practice on time.
What You’ll Do:
- Comprehensive Support: Assist the CEO in managing all facets of their professional and personal responsibilities.
- Calendar & Time Management: Oversee the CEO’s schedule, prioritize tasks, and protect their time. Ensure they are focusing on high-priority work and personal commitments.
- Email & Communication Management: Handle emails and correspondence, often speaking on behalf of the CEO. Keep communication clear, professional, and timely.
- Client Engagement: Provide world-class service to the team agents through phone and email, maintaining a strong relationship throughout.
- Scheduling: Confirm and coordinate team trainings, speaking events and coaching calls.
- Liaison Duties: Serve as the bridge between the Team CEO and agents, attorneys, escrow companies, mortgage brokers, and clients.
- Administrative Tasks: Submit receipts, manage mail, maintain office supplies and equipment, and provide general administrative support. Oversee household duties to ensure both business and family life runs smoothly.
- Social Media Management: Maintain and update the Team CEO's social media profiles.
- Training & Development: Participate in weekly 1:1 coaching sessions and attend relevant training sessions to ensure continuous improvement.
- Problem Solving: Keep the Team Leader informed of challenges, while offering solutions proactively.
Who You Are:
- Team Player: You understand the importance of collaboration and enjoy working as part of a team.
- Proactive Communicator: Strong verbal and written communication skills, with the ability to speak for the Team CEO when necessary.
- Time Management Expert: Ability to prioritize and handle multiple tasks efficiently, ensuring deadlines and key milestones are met.
- Organized & Detail-Oriented: You thrive in maintaining structure, order, and processes in both business and personal matters.
- Growth-Minded: Eager to learn and improve, you’re committed to personal and professional development.
- Flexible & Adaptable: Able to pivot and adjust priorities when needed, ensuring the CEO stays on track, no matter the curveballs.
- Tech-Savvy: Strong knowledge of Google office suite software, calendaring systems, and social media management.
Requirements:
- Min 1 years of experience in an administrative or executive assistant role.
- Ability to write reports, business correspondence, and delegate procedure.
- Demonstrated ability to manage schedules, email, and communications with minimal oversight.
Compensation & Other Details:
- Salary: $30,000 - $40,000, depending on experience.
- In-house work model with occasional work-from-home flexibility and vacation planning.
- We’re excited to meet candidates who are eager to grow and take ownership of this critical role in our organization.
Job Type: Full-time
Pay: $30,000.00 - $40,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- Monday to Friday
Work Location: In person
Salary : $30,000 - $40,000
