What are the responsibilities and job description for the Department Administrator position at PlaceMe?
Overview
The primary function of the role is to provide administrative support to the HR Manager. This may suit someone with a recent HR qualification who wishes to gain invaluable experience working in all aspects of a busy HR department in a manufacturing environment. This role with report to the HR Manager and is based in North, Co Galway.
Qualifications
- A Human Resources or equivalent third level qualification essential
- Previous experience in Human Resources or a highly administrative position an advantage
- Ensuring discretion and confidentially of all employee records and information is paramount in this position
- Approachable, people-orientated person, dedicated to providing the highest standard of service
- Strong Administration skills essential
- Excellent communication skills both writing and oral with fluent English essential
- Proactive and highly organised, with excellent attention to detail
- Self-motivated with a proven ability to work under pressure and deliver to tight deadlines
- Flexibility and willingness to learn
- A confident team player who is also well capable of working independently and on his/her own initiative
- Strong interpersonal skills and ability to engage with wide range of stakeholders
- Ability to adapt to change within a fast-paced environment
- High level of computer literacy (MS platforms) required and experience in using Human Resource Information Systems desirable
Responsibilities
- Maintenance of HR files and documentation, ensure that employee files and records are kept up to date
- Assist with the review of current record management system / archiving
- Audit and Review current HR files, both hard and soft copy, maintain and update employee data systemically and manually
- Undertake admin related duties to support recruitment/onboarding/offboarding processes as required
- Updating TMS with new starters, leavers, and current employees’ personal information
- Performance Management – scanning and uploading all completed documentation onto TMS and filing
- Assist with inductions for new starters, scheduling and preparing starter packs etc
- Any other responsibilities of an administrative nature that may be required from time to time
