What are the responsibilities and job description for the Reception/Administrative Professional position at Placement By Design?
Our client is seeking an experienced Front Desk Reception/Administrative Professional to join their team in their Fort Worth, TX office.
Qualifications:
Responsibilities:
Office Management
Administrative Responsibilities:
Qualifications:
- Strong organizational and communication skills.
- Proficiency with MS Office – Outlook, Word, MS Teams
- Knowledge of Deltek Ajera a plus
- Interest and ability to learn new tasks and softwares.
Responsibilities:
Office Management
- Front Desk Reception for guests.
- Manage GoTo Phone System, Answer Phones and Transfer calls
- Monitor and Order Office Supplies
- Manage Shipping - Local, Fed-Ex, UPS, USPS
- Manage and Order Office Beverages, stock refrigerators
- Mail Acquisition, Sorting, and Distribution
- Review/ Monitor Staff calendar(s) daily for Meetings / Employees Out of Office etc.,
- Hospitality for onsite/in person meetings (food and beverages)
- Manage Certificates of Insurance for all Projects
- Hospitality for onsite/in person meetings (food and beverages)
- Keep Front Area Organized and presentable to guests
- Liaise with Building Management
- Organize and Manage Kitchen Crews
- Setup for Staff Meetings
- Manage and Liaise with Third Party Recycling
Administrative Responsibilities:
- Prepare Proposals and Exhibits, solicit proposals from consultants
- Keep NCARB and AIA Continuing Education Certificates and Logs
- Organize Lunch and Learns and manage Certificates
- Renew Annual Professional Architecture Licenses
- Respond to Continuing Education Audits
- Setup new projects in Tonic DM, Teams, and Ajera
- Assist with Closing Statements and other client closing documents
- Prepare Substantial Completion Certificates (requires access to AIA Licenses)
- Assistance to Architects during Construction Phase Services
- Printing and other document preparation as needed by PMs and APMs.
