What are the responsibilities and job description for the Human Resources Assistant position at Placon Corporation?
The Human Resources Assistant provides professional and procedural support and expertise in the administration of a broad range of human resources functions and / or programs to support the Human Resources department.
Essential Accountabilities
- Greets individuals coming to the human resources department and directs them to the appropriate HR team member when needed.
- Responds to applicant and team member inquiries related to job opportunities, forms requests, procedures or by referring inquiry to the appropriate HR team member.
- Ensure completion of new hire and termination paperwork into HRIS.
- Department meeting minutes / action plan.
- Conduct motor vehicle checks once / year.
- Coordinate all HR departmental meetings.
- Manage the new hire orientation process and ensure compliance by collaborating with departmental experts.
- Maintain company organizational chart. Update once a month.
- Assist with coordination of training programs, and maintenance of training records. Add, Term, update ee's in training software. Send out past due and upcoming training reports.
- Open, date stamp, and distribute departmental mail daily as well as manage the on-line mail or fax system.
- Keep filing up to date, i.e., personnel files, term files, I-9, etc.
- Manage company t-shirt process, cups, new hire gifts, etc.
- I-9 Auditing.
- Unemployment paperwork and employment verification.
- Assist in the scheduling of the on-site safety shoe truck and enter purchases into the system for invoicing.
- Process all team member payroll changes such as direct deposit, tax forms, tool reimbursements, etc.
- Assist with development and dissemination of company communications.
- Issue security access cards for full-time and temporary employees and maintain security access system data.
- Process departmental invoicing.
- Assist employees with education and access to the HRIS system.
- Order annual labor law posters and ensure all company communication boards are up to date.
- Order all departmental office supplies and orientation items.
- Perform other administrative duties as required.
Minimum Qualifications
Associate's degree in administrative assistant or related field preferred and 3 years of experience in a highly responsible administrative role; or 5 years of experience in a highly administrative role, preferably in a manufacturing office environment.
Desired Skills / Traits
Position Requirements
Work Environment Conditions :
Inside : Office and occasional work / exposure in our production environment
Equipment / Tools Used :
Personal computer, fax, phone, calculator, copy machine, Microsoft Office Suite, C-Cure, I-Solved
Physical Requirements : Light work (lift 10 lbs) : Occasional -Miscellaneous office supplies and equipment
Medium Work (lift 11-30 lbs.) : Occasional - Information display boards Heavy Work (lift 31-50 lbs.) Occasional - Paper boxes. Other Physical Requirements : N / A Mental Requirements Reading, writing, calculation, interpersonal interaction skills, reasoning / analysis, works effectively with minimal supervision, ability to resolve conflict, management multiple priorities and maintain strict confidentiality of information.
Travel Frequency (in addition to seminars or related training) :
No travel to our satellite (out of state) locations required for this position.
This job description reflects the current assignment of essential accountabilities and is not meant to be all-inclusive. Duties and responsibilities may be assigned or reassigned to this job at any time and may be modified to reasonably accommodate an individual with a disability or for other reasons.
Salary : $25 - $27
