Accounts Receivable Manager

Sr. Accounts Receivable Specialist

Direct Hire

Hybrid (2 days onsite) – Atlanta GA

Must Haves:

• Minimum 5 years of AR experience (Ideally in a Law Firm setting)
• Experience working in Legal

Preferred:

• Experience working in a larger law firm (Familiar with systems, expectations, schedule, etc.)
• Aderant Experience is a plus

Job Description:

The Sr. Accounts Receivable Specialist will be responsible for processing daily deposits and related credits to accounts receivable and appropriate general ledger accounts; communicating with lawyers and billing analysts in identification of cash received for proper allocation against accounts receivable.

Key Responsibilities

• Import checks and ACHs into Firm's financial system.
• Save reports daily from online banking, record relative information in cash logs and monthly reconciliation worksheet, and address any conflicting amounts.
• Prepare and update Intranet reports.
• Identify proper allocation for checks, wires, ACHs, and miscellaneous deposits.
• Record and maintain specific elements in daily cash logs, following up with bank personnel on unidentified debits and credits.
• Enter and post cash receipts in the financial reporting system, balance to deposit totals, and prepare daily cash report for the Intranet.
• Follow up daily on any unallocated cash receipts.
• Respond to inquiries from firm and client personnel.
• Determine the status of payments from clients.
• Research billing and payment history.
• Run various reports to include account statements, aging reports, and payment histories.
• Provide copies of checks for payments received.
• Provide responses to client audit letter requests.
• Process accounts receivable write-offs as authorized by billing lawyers or their designees, and by Billing Staff, Senior Revenue Analyst, and CFO.
• Process write-offs upon receipt of specific authorization.
• Communicate with Senior Revenue Analyst on automatic write-off of receivables over one year old.
• Perform the billing and reconciliation of firm employee personal charges. This process involves interaction with Payroll staff as well as firm employees.
• Electronically save all cash receipts and other workflow documentation in secure folders.
• Work with Billing Staff in order to clear up (or prevent) billing and payment errors.

Qualifications

• Strong work ethic and a great attitude.
• Good planning and organizational skills to balance and prioritize work.
• Detail oriented with the ability to apply policies and procedures to various situations.
• Strong analytical and problem-solving skills.
• Good interpersonal skills and be able to interact well with all levels of personnel.
• Able to communicate clearly and effectively, both in writing and orally.
• Strong customer service mentality/disposition.
• Good personal computer skills, typing proficiency, and the use of 10 key by touch for data entry.
• Large ERP cash receipts application experience preferred (Aderant Expert a plus).
• Law firm experience or similar professional services industry experience preferred.
• Proficient in Microsoft Excel, Word, and Outlook.
• College degree with an emphasis in Business preferred.
• Minimum of 5 years of job-related experience.