Group Assistant

Job Description

Job Title: Group Assistant

Contract Duration: Tentative start date: Apr 15, 2025 through Jun 30, 2025 (Assignment extensions occur quarterly. The selected candidate has the potential to stay in the role for up to 18 months.)

Pay: $30.25/hr

Onsite/Remote/Hybrid (if onsite/hybrid please give city/town name): Hybrid – 4 days/wk in office; Redmond, WA

Must Haves: The role requires 1 years of experience in the field

Top 3 Hard Skills Required Years of Experience

• Minimum of 1 year experience providing executive level administrative support in a fast-paced capacity.
• Excellent organizational, analytical, anticipatory, and written communications skills. | 1 years of experience
• Solid project-management and problem-solving skills. | 1 years of experience
  
  

Preferred: The ideal candidate is someone who has strong attention to detail and can embrace a challenge with high energy and a positive attitude. If you thrive in a fast-paced and dynamic work environment, where you will support a global team and are passionate about your role as a business support professional – we’d like to learn more about you.

Job Description:

Do you have determination, flexibility, and initiative along with a keen attention to detail and focus? The Identity & Network Access team is looking for a dynamic, energetic Business Administrator to join the team.

The ideal candidate is someone who has strong attention to detail and can embrace a challenge with high energy and a positive attitude. If you thrive in a fast-paced and dynamic work environment, where you will support a global team and are passionate about your role as a business support professional – we’d like to learn more about you.

As a Business Administrator, you will work in close partnership with a VP, a Partner and the Admin team to provide seamless support. You will also partner with the business administration community on various Org related events.

The position requires someone who has excellent communication, organizational and interpersonal skills along with the ability to work at the Microsoft executive level. It also requires someone who can clearly prioritize and handle multiple tasks simultaneously within a global and cross-organizational team seamlessly.

#IdentityJobs

Responsibilities

Role Responsibilities include (but are not limited to):

• Manage and maintain complex calendar to ensure accurate scheduling and time management for VP.
• Prepare Expense Reports in a compliant and timely manner.
• Responsible for daily calendar management, expense report submissions, and travel coordination (domestic and international travel), including on-the-ground logistics.
• Work closely with the Business Management team on aligning Rhythm of the Business processes and operations with Leader’s calendar and ensure tight coordination of commitments.
• In coordination with the Business Operations team, plan events and offsites, including logistics like venue selection, meeting details, and material preparation.
• Build an understanding of what is critical to the business, allowing you to make the appropriate decisions which impact the Leaders time.
• Additional daily administrative tasks may be required as well.
  
  

Qualifications

Required Qualifications:

• Minimum of 1 year experience providing executive level administrative support in a fast-paced capacity.
• Excellent organizational, analytical, anticipatory, and written communications skills.
• Ability to make independent decisions and to juggle multiple projects at once, in addition to dealing with ambiguity.
• Solid project-management and problem-solving skills.
• Must have a high level of integrity and consistently demonstrate a positive can-do attitude with the ability to maintain the confidentiality of highly sensitive material with tact and professionalism.
• Eager and able to work effectively under pressure with short time constraints and in relatively ambiguous and complex situations, as well as the ability to adjust direction in response to changing work situations.
• Work collaboratively with administrative teammates within and outside the organization; in addition, build effective working relationships inside and outside group with varying levels of collaborators and accommodate working styles and perspectives of diverse individuals and groups.
• Working experience with Outlook, Microsoft Teams, Word, Excel and PowerPoint, OneNote
• Working experience with internal Microsoft tools such as Employee Central, MyExpense, MS Travel, MyOrder, etc. a plus.
• BS/BA degree preferred
• May require ability to lift up to 20 lbs.
  
  

Typical Day In The Role:

• Purpose of the Team: The purpose of this team is customer experience team.
• Key projects: This role will contribute to true admin business support.
• Typical task breakdown and operating rhythm: The role will consist of 10% - New Employee Onboarding; 10% meetings; 20% space management for teams; 40% day today team support; 20% maintaining the storage room
  
  

Compelling Story & Candidate Value Proposition:

• What makes this role interesting? - As a Business Administrator, you will work in close partnership with a VP, a Partner and the Admin team to provide seamless support. You will also partner with the business administration community on various Org related events.