What are the responsibilities and job description for the Executive Assistant & Office Manager position at Plasmidsaurus Inc?

About Plasmidsaurus

Plasmidsaurus is on a mission to accelerate new cures and promote a healthier planet by unlocking a new level of productivity for scientists who use DNA tools to bring their ideas to life. Our DNA sequencing tools are used daily by thousands of innovators, including Nobel prize winners, dynamic biotech startups, research labs, and DIY biohackers. Our global network of labs operates day and night to enable world-changing discoveries. In 2024, we saved these scientists 2 million hours of time, radically accelerating their research. Every team member at Plasmidsaurus plays a crucial role in driving forward the future of biotech research.

Come build with us

We are seeking someone dynamic to serve in a hybrid role as both EA to our CEO and as office manager to our South San Francisco HQ. You will be critical in helping our CEO streamline his day, as well as in partnering with the People team to ensure our HQ is a great environment for our team members.

What you'll be doing

Supporting the CEO :

Manage the CEO's calendar, meetings, and events to ensure his day-to-day runs smoothly
Manage travel arrangements, including flights, accommodations, and itineraries
Handle sensitive and confidential information with discretion and professionalism
Act as a liaison between the leadership team and internal / external stakeholders
Assist with special projects and initiatives as assigned by the leadership team

Managing the office environment :

Oversee daily office operations, making our HQ a place where our employees love to work

Manage office supplies inventory, ordering and restocking as necessary

Coordinate office maintenance and liaise with vendors and service providers

Make sure our office visitors get to where they need to be

Assist in planning and organizing company events, meetings, and team-building activities

In coordination with People team & IT, support onboarding for new team members

Contribute to special projects and initiatives as needed

Requirements

3 years of experience in an executive support or office management role, ideally within a fast-paced startup or tech environment

Exceptional organizational skills and attention to detail

Ability to anticipate needs and exercise sound judgment with minimal oversight

Excellent written and verbal communication skills, with the ability to interact with all levels of the organization

Tech-savvy and able to quickly learn and leverage new software

Experience supporting stakeholders at the executive level, particularly in a high-growth startup

Genuine passion for startups and the ability to thrive in a fast-paced, ever-changing environment

We encourage you to apply even if your experience doesn't perfectly align with the job description as we seek out diverse and creative perspectives. Team members who love to learn and collaborate in an inclusive environment will thrive with us. We are an equal opportunity employer and do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. If you need additional accommodations to feel comfortable during your interview process, please let us know at careers@plasmidsaurus.com.

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Executive Assistant & Office Manager

What are the responsibilities and job description for the Executive Assistant & Office Manager position at Plasmidsaurus Inc?

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