What are the responsibilities and job description for the Event Planner position at PLASTICS?
Responsibilities
Assist with the coordination of PLASTICS meetings and conferences, both in advance and on-site (whether virtual or in-person) By providing speaker management, operations and logistics management, digital program support, and supporting overall department operations. Responsible for all event deliverables from start to finish including meeting financial targets, leading a team of stakeholders and tracking performance against key performance indicators (KPIs) and timelines for events as assigned.
Operations & Logistics Management
- Research and recommend hotels and venues for meetings and small special events.
- Manage registration for events, coordinate with the Technology team as needed, provide updates on registration performance, provide registration related customer service, and work with the accounting team on invoice requests, refunds, and similar financial matters.
- Manage housing for events, as assigned, provide weekly updates on block performance, ensure registration and housing lists are cross-matched and audited so as many attendees as possible are housed.
- Manage meeting specifications including room sets, food and beverage, and audio visual logistics, and speaker management for committee meetings and conferences up to people.
- Collect, track, and manage staff travel information and coordinate staff housing with the hotel for events as assigned.
- Research and coordinate various vendor services for meetings / conferences, including, but not limited to transportation, catering, floral, signage and shipping.
- Manage event registration and mobile applications for events as assigned.
- Onsite meeting preparation including but not limited to badge printing, tent card printing, signage, packing, and shipping.
- Work in partnership with the events and marketing team to track and manage event reports.
- Manage and maintain Events and Marketing storage space and supply inventory.
- Manage sponsorship fulfillment for all events including timelines, communications with sponsors, internal communications, deliverable fulfillment, and post-event reporting.
Digital Program Operations
Department Operations
Education & Experience :
Knowledge, Skills, & Abilities :
About PLASTICS The Plastics Industry Association (PLASTICS) is a purpose-driven organization here to support the entire plastics supply chain. We are proud to represent the nearly one million people who are employed by companies in the plastics supply chain in the United States. PLASTICS is a dynamic organization with an ambitious team, striving for growth and success. Together we shape the direction of the entire plastics industry and as a job requirement, have some fun while doing so. Employees have the opportunity to learn, develop, and impact both the industry and our association. We also encourage volunteerism. As a team we seek opportunities to improve the communities in which we work and visit including organizing riverbank clean-ups. We offer generous benefits including health, dental, vision, life insurance, well-being, a (k) plan with employer contributions, competitive salaries, and work from home flexibility. We work hard, we play hard and we value a work-life balance! In fact, we offer unlimited paid-time off and employees take personal time off at their own discretion. PLASTICS is an equal employment opportunity employer and does not discriminate based on race, sex, co...lor, religion, gender, age, national origin, sexual orientation, disability, protected veteran status, or any factor prohibited by applicable law. To learn more about PLASTICS, visit us at plasticsindustry.org. Show more Show less
