What are the responsibilities and job description for the Accounts Payable Analyst II position at Platinum Control?

Job Description

Position : Accounts Payable Analyst II

Location : Fort Worth Texas

Salary : $26.50 – 29.80 / Hour

Reporting Relationship : Kimberly Golden (Controller)

POSITION SUMMARY

The Accounts Payable Analyst is an integral member of the accounts payable team, responsible for managing and executing accounts payable processes in compliance with established accounting principles and organizational policies. This role requires attention to detail, strong organizational / leadership skills, and a proactive approach to problem-solving. The ideal candidate will manage vendor payments, credit card reconciliations, and cash disbursements, ensuring timely and accurate financial reporting while fostering positive vendor relationships.

KEY RESPONSIBILITIES

The Accounts Payable Specialist will handle tasks critical to maintaining accurate financial records and ensuring smooth vendor relations. Key duties include, but are not limited to :

Accounts Payable Processing

Enter vendor bills and credit memos into the accounting system (NetSuite) accurately and promptly.
Process vendor payments by preparing approved payments, checks, and electronic transfers.
Reconcile accounts payable ledger by verifying entries and comparing system reports to ensure balances align.

Vendor and Credit Management

Maintain the accounts payable email inbox by addressing vendor inquiries, processing invoices and statements, and ensuring efficient routing to appropriate channels.

Reconcile monthly vendor statements, ensuring accuracy and timely resolution of discrepancies.

Request and manage required vendor documentation (e.g., W-9s, Certificates of Insurance).

Reconciliation and Reporting

Perform monthly bank and credit card reconciliations as part of the month-end close process.

Assist in preparing documentation and reports for year-end audits and tax filings.

Execute precise filing and database management across multiple financial systems.

Communication and Collaboration

Act as lead accounts payable contact and assist with development of other AP staff.

Collaborate with internal / external teams to research and resolve payment discrepancies.

Communicate professionally with vendors and stakeholders to ensure clarity and satisfaction.

Participate in team meetings, offering insights to improve efficiency and accuracy.

Special Projects and Continuous Improvement

Take initiative in assigned special projects, contributing innovative solutions to enhance processes.

Actively seek opportunities for professional growth through training.

Presents self in a clean, neat, and professional manner.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

The ideal candidate will possess the following :

Technical Expertise :

o Comprehensive understanding of accounting principles and practices.

o Advanced proficiency in Microsoft Excel (e.g., pivot tables, data analysis, charting).

o Familiarity with ERP systems, especially NetSuite, is a strong advantage.

Communication and Interpersonal Skills :

o Exceptional verbal and written communication skills.

o Strong interpersonal skills with the ability to build and maintain professional relationships.

Organizational and Problem-Solving Skills :

o High attention to detail and accuracy in financial records.

o Ability to prioritize tasks in a fast-paced, dynamic environment.

o Strong critical thinking and analytical skills.

Professionalism and Adaptability :

o Ethical handling of sensitive financial information.

o Ability to work independently and meet deadlines with minimal supervision.

o Flexibility to adapt to evolving priorities and responsibilities.

MINIMUM QUALIFICATIONS

Associate’s or Bachelor’s Degree in Accounting, Finance, or a related field.

Minimum of 3 years of experience in a similar accounting role, with emphasis on accounts payable, accounts receivable, and general ledger reconciliations.

Proficiency in Microsoft Office Suite (Excel, Word, and Outlook).

Experience with ERP systems (NetSuite preferred).

Ability to sit for extended periods and use standard office equipment.

Work is performed in a professional office environment with occasional deadlines requiring extra attention.

Salary : $27 - $30

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