Office Coordinator

OFFICE COORDINATOR

Chicago, IL

On-Site

THE RUNDOWN

Playfly Sports is looking for an Office Coordinator to join our team in Chicago, IL.

The Office Coordinator will support the daily organization and operation of a designated Playfly Sports office. This role supports general reception duties by welcoming and directing visitors, maintaining building access for employees, organizing the use of company conference rooms, and supporting high-level on-site meetings.

WHAT YOU’LL ACCOMPLISH

• Meet and greet visitors, provide directions, and answer any questions regarding office support
• Handle day-to-day telephone/email office level communications
• Maintain workplace security by maintaining visitor logs and issuing, checking, and collecting access cards/fobs as necessary
• Coordinate and set up client/vendor meetings for Office, Operations, and IT management
• Track usage and budget of office supplies and snacks, ensure all supplies are restocked and organized in the office, as needed
• Manage all mailing and receipts of office packages and letters
• Create shipping labels, prepare packages, and oversee shipment pickups
• Keep conference rooms and shared communal spaces presentable
• Manage office calendar and daily office communication
• Assist with room reservation system management
• Onboard and maintain vendor relations and products
• Process vendor invoices for approval
• Assist with maintenance and upkeep of all office equipment, including, but not limited to, postage machine, copier, printers, fax machines, computers, handheld devices, and computer servers
• Monitor and maintain appropriate inventory of office supplies
• Coordinate with departments to plan and host internal and external office events as needed
• Organize electronic files
• Other job-related duties as assigned

WHAT YOU’LL BRING

• High School Diploma required; Bachelor’s Degree preferred
• At least 1 year of experience in an administrative assistant role
• English required, secondary language(s) a plus
• Ability to manage office projects (action log, timelines, and vendor contact)
• Experience with process mapping a plus
• Must have basic math and computer Skills: Microsoft Office (PowerPoint, Excel, Outlook, Word)
• Good verbal and written communication skills are necessary
• Exceptional organizational, analytical and problem-solving skills and superior attention to detail
• Possess strong work ethic, customer service, and interpersonal skills
• Ability to be professional and cooperate with internal and external stakeholders
• Ability to multitask, works effectively under daily time constraints, and use discretion in managing sensitive communications and business relationships

TRAVEL, LIFTING, PHYSICAL REQUIREMENTS

• Expectation to be in office 5 days a week
• Ability to sit, stand, and walk up stairs
• Ability to lift up to 50 lbs

COMPENSATION

The pay range for this role is $20 to $24 per hour. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location. This may be different in other locations due to differences in the cost of labor.

WHAT WE DO

Playfly Sports is the full-service, leading sports marketing and media company that enables brands to engage with sports fans on a local, regional, and national level through scaled linear, digital, and experiential assets. Playfly Sports drives outcome-based solutions into 90-million households via more than 7,800 live U.S. broadcasts of MLB, NBA, and NHL games; and influences sports fans of all ages through the management of college and high school multimedia rights, uniform branding, and high-profile sports sponsorship platforms. The company introduces high school and college students to career development opportunities in esports through Playfly Esports, operators of North America’s largest college esports league. Playfly Sports has the unique ability to partner, innovate, and advance the aspirations of athletes, brands, academic institutions, and sports fans across the U.S. Playfly Sports is Powered by Partnership. Visit Playfly Sports online at playfly.com

WHAT WE STAND FOR

At Playfly, we know that a diverse, equitable, and inclusive company is a more innovative and successful one, but more importantly, we believe it’s just the right thing to do. Through conversations, company initiatives, community events and partnerships, policy changes, data analysis, workshops, and support groups, we are dedicated to creating a workplace where everyone can thrive. We are here for the long haul and to do the meaningful work that creates true institutional change within our workplace, with our partners, and in the communities we serve.

EEOC & DIVERSITY STATEMENT

Playfly Sports affirms that inequality is detrimental to our associates, our clients, and the communities we serve. Our goal is to impact lasting change through our actions. Together, we unite for equality and equity. Playfly Sports is committed to equal employment opportunities regardless of any protected characteristic, including race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, or protected veteran status and will not discriminate against anyone on the basis of a disability. We support an inclusive workplace where associates excel based on personal merit, qualifications, experience, ability, and job performance.

ACCOMMODATIONS

Playfly Sports is committed to the full inclusion of all qualified individuals, and as part of this commitment, Playfly Sports will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact recruiting@playfly.com.

We are unable to sponsor or take over sponsorship of an employment visa for this role at this time.