Senior Office Assistant

Salary : $20.78 - $22.98 Hourly

Location : Camarillo, CA

Job Type : Senior Office Assistant (197 days)

Job Number : 202400055

Department : District Wide

Opening Date : 03 / 05 / 2025

Closing Date : 3 / 19 / 2025 4 : 00 PM Pacific

Bargaining Unit : N / A

Description

Under the direction of a Principal, District Office administrator, or assigned designee, perform a variety of responsible clerical duties to assist administrators, students, parents and staff at a school site or department; input a variety of information and produce correspondence, records, and reports; greet the public, answer phones, and provide information; process student attendance and assist parents and students with registration and class enrollment; assist with a variety of details related to the implementation of District programs; may assist with general student health-related matters.

The purpose of this recruitment is to establish an eligibility list for current / future vacancies that will be valid for six months. Senior Office Assistant positions are part time, and hours vary by site.

Distinguishing Characteristics : The Senior Office Assistant position is an entry level clerical position. Senior Office Assistants may support office administrative functions at a school campus or District department assignment.

Examples of Duties

• Maintain District standards of excellent customer service and professional behavior in various and sometimes challenging situations.
• Access and monitor District email daily to receive important updates from school and District administration.
• Participate in staff development and in-service training programs as assigned.
• Perform a variety of responsible clerical duties to assist administrators, secretaries, students, parents, and staff involving frequent public contact; assist with the smooth and efficient processing and flow of information and materials.
• Type letters, memoranda, bulletins, reports, schedules, lists, handbooks, questionnaires, requisitions or other materials from straight copy, rough draft of verbal instructions; compile information from various sources and type a variety of forms.
• Greet the public and answer phones; provide information and directions, take messages, or transfer to appropriate individual as needed; provide information to students, teachers, parents and others regarding assigned office or program; explain established policies and procedures; assist in orienting parents and students to school facilities and activities.
• Process student attendance for school-based positions; collect attendance rosters and maintain lists of individuals and reasons for absence; call parents to clear unverified absences; assist with periodic attendance reports; assist parents and students with registration, class enrollment and class changes for school-based positions; review completed forms for accuracy, completeness and conformity with established policies, codes and other guidelines; prepare and assist in maintaining permanent record cards and cumulative files.
• Receive and verify applications for program services; receive and review applications for completeness and accuracy according to program guidelines; recommend eligible program participants.
• Provide clerical assistance for assigned programs, projects or tasks such as ASB budget bookkeeping, sports programs or orientations, enrollment or health files, etc.
• Provide information related to assigned office or department; schedule appointments for administrators; prepare a variety of correspondence, lists, records, and reports as assigned; operate computer and various software applications to prepare documents and reports.
• Operate a variety of office equipment, including computers, printer, typewriter, fax machine, copier and scanning machine; perform minor repairs on equipment as needed.
• Perform a variety of responsible clerical tasks; prepare and type correspondence, schedules, bulletins, applications, purchase requisitions and other documents; compare budget records against printouts to verify accuracy; monitor budgets; maintain proper inventory levels of supplies; research and resolve errors and discrepancies as needed.
• Maintain ASB accounts as assigned; provide clerical support to student activities programs; make bank deposits; provide periodic financial statements.
• Monitor student's behavior assigned to the office for corrective action or classroom behavior issues; model responsible behavior and restorative practices; assist with preparing related correspondence to parents and other individuals as appropriate.
• Assist other office staff as needed; and provide direction to student assistants as assigned.

May be assigned out of class work as prescribed by Merit Rules and Regulations

Typical Qualifications

Any combination equivalent to sufficient education, experience, and / or training to demonstrate the knowledge and abilities listed above. Typically, this would be gained through : High school diploma required and one year of clerical experience involving contact with the public in an automated office environment. Successful completion of the Merit examination process is required.

Supplemental Information

The eligibility list resulting from this open / promotional recruitment may be used to fill current and future regular and substitute vacancies. The following documents must be submitted with your application :

Employment Selection and Procedure

Applications and all required supporting documents must be received by the final filing date indicated above in order to be considered. Correspondence and notifications will be sent to the email address provided on your application. Applicants are responsible for checking email and responding promptly (within 24 hours).

Open / Promotional Examinations : Open and Promotional examinations are open to qualified employees and nonemployees alike. All promotional candidates who successfully complete the examination process are placed on a promotional eligibility list. which must be used first in filling the vacancy(ies). If this list contains fewer than 3 ranks, it is then supplemented by names from the open eligibility list.

Examination Information : Applicants must provide sufficient information regarding their education and work experience in order to determine eligibility. A resume and other supporting documents may be included to supplement your application; however, they may NOT be submitted in lieu of the application. The most qualified candidates will be invited to the examination process which will include :

The Pleasant Valley School District offers the following for qualifying employees who work a minimum of 878 hours during a fiscal year :

Salary : $21 - $23