Estimating Administrative Assistant

The Plote Family of Companies is a fine example of the American dream realized through over 60 years of hard work, sacrifice and a deep understanding of the value of focused individual effort, performed in concert, to achieve the goal of entrepreneurial success. At Plote we bring expertise, quality, depth of resources, and cutting edge equipment and technology together to deliver exceptional services in excavation, aggregates, asphalt paving, concrete paving, civil heavy engineering, sustainable materials, commercial development, environmental services, and snow removal.

I. Primary Function:

The Estimating Administrative Assistant is responsible for, but not limited to; providing a wide range of accurate, detailed administrative support for the Estimating Department. This role will provide assistance to the VP Estimating and Estimating department to organize, prepare, track and complete all necessary information and reports for a successful bid process.

II. Major Duties and Responsibilities:

• Prepares State (I.D.O.T. lettings), Tollway (I.S.T.H.A.), and municipal (Villages/Counties) bids
• Obtains quotes for special insurance, obtains and submits bonds.
• Completes set up for bidding information in bid disk format.
• Complete set up, maintenance and distribution of job information sheets.
• Assists the Estimating department daily as required i.e. Prepares general correspondence and reports.

III. Additional Responsibilities:

• Prepares and Distributes Bid results. Prepares proposals and purchase orders.
• Obtains and submits Certificates of Insurance.
• Maintains information in the document tracking log.
• Maintains estimating job files.

IV. Required Skill/Knowledge:

• 2-3 Years previous experience as an administrative assistant.
• Proficient with Microsoft Office Products, i.e. Word, Excel, Outlook,
• Proven organization, time management, solution oriented problem solving skills.
• Effective and persuasive presentation / verbal communication skills; ability to correspond in a professional manner.
• Ability to maintain a level of professionalism and confidentiality among staff and clientele.

V. Preferred Skills/ Knowledge:

• Experience within Construction Industry.
• Excellent interpersonal and organizational skills
• Knowledge of bids, contracts, subcontracts, insurance, bonds.

VI. Education Level/ Required Certifications:

• Associate’s Degree in Business Administration, or related field, or 3 years of equivalent experience.

VII. Problem Solving:

• Must be a flexible self-starter able to accomplish duties with little direction.
• Ability to work in a cross-collaborative multi-disciplined, small office environment.
• Prioritize work load with proven organization and time management skills.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
• Ability to work through problems involving several concrete variables in standardized situations.

VIII. Additional information:

Ensure confidentiality at all times (this position will have access to highly confidential information). While performing the duties of this job, the employee is regularly required to talk or hear working within standard office environment; regular exposure to video terminal displays; prolonged periods of sitting at desk. Ability to lift up to 30lbs. The employee is required to stand, walk, sit and talk or hear.

Why Plote

At Plote we care about the health and well-being of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare plans, generous paid time off, retirement savings to support our team members in every aspect of their lives.

Plote has a fast-paced and dynamic environment where team members are committed to excellence and proud to be part of a growing and successful construction company.

BEFORE ALL ELSE, SAFETY FIRST.

Plote Construction, Northern Illinois’ premier Excavating, Asphalt Paving and Concrete Contractor, is committed to conducting construction operations in the safest manner possible. With an industry leading safety record, and a robust safety program. At Plote you’ll find a deep commitment and dedication to safety and team members’ wellbeing.

Plote is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

Plote will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).