What are the responsibilities and job description for the Executive Assistant – Plowman Capital position at Plowman Assets?
Executive Assistant – Plowman Capital
Location: Santa Barbara, CA (Near Milpas) | Hybrid
Job Type: Part-Time (20-30 hours per week)
About Plowman Capital
Plowman Capital is a fast-moving investment and real estate firm managing multiple businesses, properties, and strategic initiatives. We are seeking a highly organized, proactive Executive Assistant to provide direct support to the CEO, ensuring seamless operations and effective time management across all ventures.
This role requires someone who thrives in a dynamic, high-performance environment, is meticulous with details, and can anticipate needs before they arise. The ideal candidate will be a strong communicator, tech-savvy, and highly disciplined.
Key Responsibilities
Calendar & Time Management
- Maintain and optimize the CEO’s calendar to ensure maximum efficiency.
- Schedule and manage meetings, ensuring all logistics and follow-ups are handled.
- Create strategic daily, weekly, and monthly agendas aligned with business priorities.
- Block off time for creative work, personal commitments, and recovery to maintain balance.
Email & Communication Filtering
- Process and prioritize all incoming communication, ensuring the CEO focuses only on what matters.
- Draft, review, and respond to emails on behalf of the CEO.
- Implement a zero inbox strategy, with morning and evening reviews.
- Manage correspondence with investors, partners, and business stakeholders.
Project & Task Management
- Track and manage key business projects using Trello or other project management tools.
- Ensure all ongoing initiatives are progressing on time and aligned with revenue goals.
- Proactively resolve bottlenecks and flag critical issues.
- Support financial tracking, reports, and invoice processing.
Travel & Event Coordination
- Handle all travel logistics, including flights, accommodations, and ground transportation.
- Maintain detailed travel itineraries and ensure all necessary documents are accessible.
- Coordinate and schedule speaking engagements, industry events, and strategic networking opportunities.
- Manage executive dinners, business functions, and personal events.
Personal & Household Management
- Coordinate household appointments and scheduling in alignment with the CEO’s time.
- Work with the House Manager to manage personal errands, purchases, and logistics.
- Ensure seamless communication between the CEO’s professional and personal commitments.
What We’re Looking For
- Extreme organization & time management skills – You can anticipate needs and proactively plan.
- Tech-savvy & resourceful – Proficient with Google Suite, Trello, and CRM tools.
- Professional & discreet – Handles highly sensitive information with the utmost confidentiality.
- Fast learner & adaptable – Comfortable in a fast-paced, high-stakes environment.
- Excellent communicator – Strong writing, email management, and executive presence.
- Proactive & solution-oriented – You don’t wait for direction; you see problems before they arise and solve them.
Why Join Plowman Capital?
- Direct access to high-level business operations & decision-making.
- Opportunity for growth in a pivotal role supporting a CEO.
- Diverse exposure to investments, real estate, and business development.
- Flexible, hybrid schedule with occasional remote work.
Compensation
- Hourly Rate: $30 - $40 per hour, depending on experience.
- No benefits included in this part-time role.
How to Apply
If you are a high-performance, detail-obsessed Executive Assistant who thrives in a dynamic business environment, we want to hear from you.
Submit your resume and a brief cover letter outlining:
1. Your experience managing an executive’s time and priorities.
2. A specific example of how you streamlined operations for a CEO or leadership team.
Job Type: Part-time
Pay: $30.00 - $35.00 per hour
Expected hours: 20 per week
Schedule:
- 4 hour shift
- 8 hour shift
- Day shift
- No weekends
Ability to Commute:
- Santa Barbara, CA 93103 (Required)
Work Location: In person
Salary : $30 - $40