What are the responsibilities and job description for the HR Coordinator position at Plug and Play Tech Center?
WHO WE ARE:
Plug and Play Tech Center is the ultimate innovation platform, bringing together the best startups and the world’s largest corporations to create the most meaningful connections that bring innovation to anyone, anywhere. We are on a mission to bring the benefits of Silicon Valley to all corners of the world. Each year, hundreds of entrepreneurs join our vertical-specific accelerator programs to team up with our corporate members or receive a direct investment from Plug and Play. Plug and Play has over 45 locations across the world and our corporate members include: Daimler, Prologis, PG&E, Nissan, Volvo, BP, Walmart, Nokia, Coca Cola, Doosan Bobcat, and over 500 more. Plug and Play’s corporate members utilize Plug and Play to identify the best startups to meet their challenges. Plug and Play’s proven investment track record includes Honey, Dropbox, Lending Club, Kustomer, Einride, and many more.
WHO WE’RE LOOKING FOR:
We’re a diverse team with backgrounds in technology and entrepreneurship and we’re growing rapidly to deliver on our mission. We’re actively seeking a HR Coordinator to assist with the HR daily operations and processes; administer projects and maintain sensitive records and data.
HOW YOU WILL MAKE A DIFFERENCE:
Benefits Program Administration:
- Oversee the end-to-end management of employee benefits programs, including but not limited to 401k, health insurance, FSA, and other related benefits.
- Ensure accurate and timely enrollment, changes, and terminations of benefits for all employees.
- Monitor benefits data in HRIS, ADP and other relevant systems, ensuring accuracy and completeness.
401k Plan Management:
- Administer and manage the company's 401k plan, including eligibility, enrollment, and contributions.
- Coordinate with the 401k provider to ensure seamless operation of the plan and timely processing of contributions.
- Conduct regular audits and reconcile data to ensure accuracy and compliance with plan documents.
Compliance and Regulation:
- Stay updated on federal and state regulations governing benefits programs.
- Ensure all benefits programs are in compliance with relevant laws and regulations.
Vendor Management:
- Collaborate with external benefits providers, brokers, and consultants to negotiate contracts and ensure high-quality service delivery.
- Evaluate vendor performance and advise for improvements or changes as necessary.
Employee Communication and Education:
- Develop and execute communication strategies to educate employees about benefits offerings, changes, and updates.
- Conduct regular benefits orientation sessions for new hires and coordinate ongoing educational programs.
Open Enrollment and Annual Review:
- Lead the annual benefits open enrollment process, including plan design, communication, and employee education.
- Conduct periodic reviews of benefit plans, ensuring they remain competitive and meet the needs of the workforce.
Claims and Issue Resolution:
- Act as a liaison between employees and benefits providers to resolve issues related to claims, coverage, and disputes.
- Ensure timely and accurate resolution of benefits-related inquiries.
Reporting and Analysis:
- Generate and analyze reports related to benefits utilization, costs, and trends.
- Use data insights to make recommendations for improvements or changes to benefits programs.
- File Form 5500 as well as other relevant reports and audits needed to stay compliant.
Termination Process:
- Manage benefits-related aspects of the employee termination process, including COBRA administration and final benefits reconciliation.
REQUIRED EXPERIENCE:
- Bachelor’s Degree in related field
- 1-3 year’s experience in Human Resources
- Proven track record of superior interpersonal skills
- Experience with G-Suite and MS Office
- Extremely high level of attention to detail
- Ability to multitask many projects simultaneously
- Strong internal and external communicator with strong interpersonal skills
- Comfort with a fast-paced environment and changing requirements
- Ability to flourish with minimal guidance, be proactive, and handle uncertainty and ambiguity
* Attendance policy: 4 days at the office. We're relentless about execution. In-person collaboration fuels our teams. Four days a week side-by-side breeds camaraderie and creativity.
