Leave Administrator

Position Summary:

The primary focus of the Leave Administrator is leave of absence administration. Serving as the subject matter expert and working from extensive leave administration experience, the Specialist will oversee the following: (FMLA and non-FMLA Leaves, ADA Accommodations and Short/Long Term Disability Leaves).

Duties and Responsibilities: 

Oversee employee leave of absence programs including but not limited to: FMLA, non-FMLA, ADA Accommodations, Sick Leave Pool Donation Program, Parental Leave and short-term/long-term disability - in accordance with federal, state and local laws

• Process all leave of absences, determine eligibility for various leave programs including Family and Medical Leave (FMLA) and temporary disability leave according to established guidelines, and provide employees with required timely notice
• Manage ADA Accommodations including timely notice and the interactive process with employees and managers
• Work cooperatively with the Fiscal/Payroll department to process and coordinate all employee leaves and absences, including Sick Leave Pool, Parental Leave and Workers’ Comp leaves
• Maintains timely communication with employee(s) on leave and their Programs to facilitate a smooth and timely return to work
• Serve as the back-up for New Hire Orientation
• Support the department with Annual Open Enrollment
• Serve as back-up for invoices and conduct periodic audits to confirm enrollments, changes and terminations. Collaborate with the Fiscal department
• Manages Workers’ Comp and OSHA logs
• May serve as the benefits administration back-up; to include medical/dental enrollment/changes, qualifying life events, etc.
• Maintain computerized employee records, including confidential medical certifications
• Maintain confidentiality of information
• Coordinate leave reports upon request
• Other duties as assigned

Skills Required:

• Excellent customer service and problem-solving skills
• Strong attention to detail/accuracy and thoroughness
• Excellent organizational, communication skills and interpersonal skills
• High level of discretion to maintain confidentiality at all times
• Solid computer skills, proficient in Google Workspace, MS Office and familiarity with ADP Workforce Now
• Proficient understanding of FMLA, ADA OSHA, COBRA and Workers Compensation Laws
• Other duties as assigned

Education and Experience:

• Bachelor’s degree, preferably in Human Resources Management, Business Administration or a similar field of study

Relevant Work Experience:

Minimum of three (3) years of experience, preferably in insurance, leave administration, finance or human resources

Physical Demands/Work Conditions:

• Regularly requires walking, standing, stooping, bending, sitting, reaching, pushing, pulling and/or repetitive wrist/hand movements for various lengths of time throughout the day
• Ability to utilize computers and office equipment to complete daily work responsibilities
• Regularly works inside in areas that are adequately lighted and ventilated. Some fluctuation in temperature. No protective equipment routinely needed
• Must be able to adapt to continuous changes/demands of the job

Equal Opportunity Employment:

PMHCC, Inc. is committed to equal opportunity. It is our policy to support equal employment for all employees and applicants without regard to race, religion, color, sex, sexual preferences, age, national origin, disability, behavioral health status, military status or any other characteristic protected by law.

Americans with Disabilities Act:

Employees as well as applicants who are currently, or become disabled, must be able to perform the functions of the job with either reasonable accommodation or unaided. PMHCC, Inc. will examine reasonable accommodations on a case-by-case basis in accordance with the law