What are the responsibilities and job description for the Event Manager/ Event Outreach Specialist (Volunteer) position at PMI San Francisco Bay Area Chapter?
The Volunteer Event Manager is pivotal in planning and executing events that not only enhance PMI San Francisco's visibility but also cater specifically to the needs of partners and sponsors. This role ensures effective collaboration between all stakeholders involved in event planning and execution.
Key Responsibilities:
- Event Planning and Coordination:
o Collaborate with sponsors and partners to understand their specific requirements for events.
o Design and plan events that align with the strategic goals of PMI San Francisco while also meeting the expectations of sponsors and partners.
- Stakeholder Collaboration:
o Work closely with the Outreach Coordinators for Sponsors and Partners to ensure that the event content and format meet their needs.
o Coordinate with the PMI San Francisco event team to ensure smooth execution, including logistics, budgeting, and scheduling.
- Event Facilitation:
o Oversee the setup, running, and breakdown of events, ensuring all aspects operate smoothly.
o Handle any issues that arise during events quickly and efficiently to minimize disruption.
- Communication and Promotion:
o Work with PMI’s marketing and communications team to promote events to the target audience, ensuring high participation from relevant company or organizational representatives.
o Manage invitations and attendee lists to ensure that all relevant stakeholders from partner and sponsor organizations are engaged.
- Feedback and Reporting:
o Gather feedback from participants, sponsors, and partners post-event to gauge the event’s success and areas for improvement.
o Provide detailed reports on each event's outcomes, including attendance statistics, sponsor satisfaction levels, and recommendations for future events.
Skills and Qualifications:
- Proven experience in event planning and management, preferably within a professional organization.
- Excellent organizational and leadership skills, capable of managing multiple tasks simultaneously under tight deadlines.
- Strong communication and interpersonal skills, able to work effectively with diverse groups of people.
- Ability to think critically and solve problems quickly.
Expectations:
- Commitment to maintaining high standards of professionalism in representing PMI San Francisco.
- Flexibility to work irregular hours during event preparation and execution phases.
