Contract & Bid Proposal Coordinator

Description

DiaMedical USA is a fast-growing medical equipment distributor looking to fill a Contract & Bid Proposal Coordinator position in our Farmington Hills, MI office. At DiaMedical, our mission is to improve quality healthcare by acting as a turnkey solution for healthcare facilities and educational institutions, allowing clinicians and instructors to prioritize patient care. As one of the largest healthcare and education equipment providers in the country, we achieve our mission by simplifying the purchasing process and operating as a single source supplier of over 1,500 healthcare and instructional manufacturers.

As a member of the Sales team, the Contract and Bid Proposal Coordinator plays a vital role by managing the full life-cycle of the bidding process, proposals, and contract management that leads to compliant, winning results.

The focus of this specialized, technically oriented position is on meeting high standards of accuracy and quality. Expertise will be developed in the role with attention to developing a creative solution to problems and decisions. Regularly communicating viewpoints on problems, opportunities, and changes in a factual, straightforward manner is needed. This job allows for an independent self-starter with opportunities to work collaboratively.

Key Responsibilities and other duties as assigned:

• Manages the bid proposal and contract process to ensure on-time delivery of compelling, compliant, and well-written bid proposals ensuring all documentation is sent out in a timely manner.
• Acts as the central point of contact and guides the work of the Sales team to effectively respond to bid proposal and contract requirements.
• Monitors bid proposal content to ensure compliance to RFP requirements, evaluation criteria, and technical requirements.
• Leads collaboration with Sales, Marketing, Finance, and Purchasing to analyze, prepare development plans, and respond to Request for Proposals (RFPs), Request for Quotations (RFQs), Requests for Information (RFIs).
• Prepares and communicates detailed proposal plans, schedules, outlines, and compliance for all phases of proposal and bid development for management review and approval.
• Works with the Sales Manager on win strategies to articulate in the bid proposal including identifying strategic relationships, competitive advantages, value propositions, risk reducers, and solutions over competitor offerings.
• Captures, analyzes, and acts on win/loss information and maintains templates and processes to improve quality and reduce response time on future bids.
• Independently researches applicable regulations, policies, and information (corporate or product-related) for bid and contract management.
• Sources procurement opportunities and maintains bid opportunity pipeline to report to the Sales team.
• Works with the Sales Manager and Accounting department to complete vendor forms, review customer contracts, adjustments to terms and conditions and request technical documentation from vendors.
• Research new and existing solicitation avenues to grow Federal and State contracts.

Completes Quarterly Contract and Bid Sales Reporting to the required entity.

Supervisory Responsibilities:                                                 

• This position has no supervisory responsibilities.

Education:

• Associate’s degree in a related field and 2 years of experience or a combination of 4 years of education and relevant experience.

Skills and Experience:

• Experience in an RFP, bidding, quoting, or contract environment and/or legal document review required.
• Intermediate proficiency with Microsoft Word and Excel. 
• Ability to work on own initiative, meet tight deadlines and balance priorities to achieve results.
• Quality-driven individual with a high attention to detail.
• Strong decision making and creative problem-solving skills
• Excellent writing, grammar, and spelling ability.
• Good verbal communication skills including interacting with internal and external contacts.
• Ability to understand how pricing influences sales and profitability.

Benefits and Compensation:

Physical and Cognitive Demands:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to sit; talk; hear; use hands to finger, handle, or feel; and reach with hands and arms. Specific vision abilities required by this job include close and color vision. The employee is occasionally required to stand; walk; lift and/or move up to 15 pounds. No employee is authorized to lift weight over 50 pounds without assistance.

This role requires the individual to be able to understand, remember, apply and/or communicate moderately complex information and problems, opposing points of view on moderately complex issues, and collaborate and explore alternative solutions; organize and prioritize thoughts, ideas, and own work schedule; apply common sense, analyze and make decisions which have moderate impact on immediate work unit and monitor impact outside immediate work unit; express written and spoken word for internal and external communications, understand, interpret, and follow written and oral instructions, and complete detailed forms, letters, and reports; and use basic mathematical skills including ability to add, subtract, multiply, divide and to record, balance, and check results for accuracy.

DiaMedical is an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, genetic information, national origin, disability, veteran status, and other protected characteristics.  Information is available here: http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf

If you are made a conditional offer of employment, you will be required to undergo a drug test and background check (including criminal record check).

Qualifications