Paid Accounting Intern

Description

As a leading manufacturer and distributor of medical supplies and equipment for healthcare simulation and education, Pocket Nurse provides solutions and services that create hands-on learning experiences for the next generation of healthcare professionals. Our small business philosophy is, “Use your best judgement every day.” Not only do we give team members the guidance and tools to succeed, we give them autonomy to do their best for the company to succeed. 

The Accounting Intern will assist with various accounting duties and numerical data to maintain accounting records. This internship will provide you the opportunity to learn basic accounting procedures and principles ranging from accounts payable and receivable systems to customer interactions while working hands-on alongside the Accounting team.

The focus of this job is on producing consistent, accurate and high-quality work based on established standards, guidelines and procedures.  Job knowledge is built through structured training and coaching from management and peers. The job environment is fast-paced but promotes steady, methodical work output so the job can be completed timely and error-free.

Key Responsibilities and other duties as assigned:
•    Assists with Accounts Receivable duties including processing daily cash applications in the ERP system such as checks, ACH, and credit card transactions.
•    Assists with Accounts Payable duties including auditing vendor bills against purchase orders and researching discrepancies.
•    Compiles and sorts documents, such as invoices and checks, to substantiate business transactions.
•    Maintains customer portals for business documents by inputting and retrieving sales orders, invoices, purchase orders, and quotes for price comparison.
•    Advises the Senior Accounting Assistant on pricing discrepancies and requests for credit memos. 
•    Obtains and mails invoices for customers daily.
•    Researches and processes customer claims of invoice payment.
•    Places outbound calls to customers to inquire on payment status of past due invoices.
•    Researches and processes charge backs, returns and bad checks.
•    Assists in fielding inbound customer calls relating to Accounts Receivable and Accounts Payable.
•    Works with the Accounting team on document retention.
•    Assists with related special projects as needed.
•    Maintains confidentiality of all records, products, demographic information or any information that is specific to the planning, development and operation of Pocket Nurse.
•    Maintains excellent attendance and punctuality.  

Supervisory Responsibilities:
•    This position has no supervisory responsibilities.

Education:
•    Pursuing a Bachelor’s degree in an Accounting-related field with a minimum 3.50 GPA.
o    Able to provide a copy of college transcripts upon request.
•    Prefers a student with an expected graduation date on or before Spring 2026.
•    Available for 40 hours/week during summer internships.

Skills and Experience:
•    Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; and develops alternative solutions.
•    Intermediate proficiency in Microsoft Office programs including Excel.
•    Knowledge of Accounting software a plus.
•    Presents numerical data effectively and can work with mathematical concepts and basic accounting functions.
•    Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.
•    Understands business implications of decisions.
•    Strong organizational and attention to detail skills.

Benefits and Compensation: 
•    Competitive wages.
•    Paid holidays and flexible work schedules with opportunities to work remotely.
•    On-site fitness center, free parking and dog-friendly.
•    Opportunities for career enhancements through training and educational programs.
•    The opportunity to make a difference in the ever-growing healthcare field.

Physical and Cognitive Demands:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation.  All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this position, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; talk and hear; and requires color and close vision. The employee is occasionally required to stand; walk; and lift and/or move up to 15 pounds. No employee is authorized to lift and/or move weight over 50 pounds without assistance.

This role requires the individual to understand, remember, apply or communicate routine information and problems, opposing points of view on routine issues, and collaborate and explore alternative solutions; organize and prioritize thoughts, ideas, and own work schedule; apply common sense, analyze and make decisions which have moderate impact on the immediate work unit; express written and spoken word for internal and external communications, understand, interpret and follow written and oral instructions, and complete routine and basic forms, letters, and reports; and use intermediate mathematical skills to compute, analyze and interpret moderately complex data and record, balance, and check results for accuracy.

Pocket Nurse® is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, genetic information, national origin, disability, veteran status, and other protected characteristics. Information is available here:   http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf

If you are made a conditional offer of employment, you will be required to undergo a drug test and background check (including criminal record check).
 

Qualifications