What are the responsibilities and job description for the Executive Assistant to Chief Executive Officer position at PodProMax?
Job Title: Executive Assistant to CEO – Full-Time (Remote or NC-Based)
Company: PodProMax
About PodProMax:
PodProMax helps founders, executives, and public figures monetize their voice through high-level podcast placements. Our clients have appeared on 600 shows and unlocked major visibility, revenue, and authority. Now, we’re hiring an Executive Assistant to support the CEO directly.
Role Overview:
We’re seeking a full-time U.S.-based Executive Assistant who is sharp, reliable, and thrives in a fast-moving entrepreneurial environment. This role will help elevate the CEO by managing his calendar, streamlining communication, and executing critical administrative tasks.
This is NOT a stepping stone job — this is a growth partner role for someone who loves operations, thrives behind the scenes, and takes pride in keeping things organized and moving.
Responsibilities:
• Calendar management, scheduling, and follow-up coordination
• Organize CEO’s inbox, draft replies, and flag high-priority messages
• Handle light project management and task tracking (via Google Suite, Slack, and Monday.com)
• Assist with light CRM data entry and status tracking
• Coordinate internal meetings and external podcast guest communications
• Occasionally assist with client onboarding and process documentation
Qualifications:
• 2 years of executive assistant, virtual assistant, or operations experience
• Excellent written and verbal communication skills
• Detail-oriented, organized, and proactive
• Calm under pressure and adaptable to change
• U.S.-based preferred, ideally in North Carolina or EST timezone
• Familiarity with the podcasting or influencer space is a bonus
Pay:
• Pay range: starting at $20/hour up to $25/hour, 32–40 hours/week based on experience and performance
Bonuses:
• Eligible for performance-based quarterly bonuses tied to company milestones and revenue
• Top performers may earn quarterly bonuses with 4–5 figure payout potential
To Apply:
Send your resume and a 1-minute video intro (Loom or similar) to: ShawnAnthony@podpromax.com
Subject Line: EA Role - [Your Name]
Tell us: Why you? Why now?
Join a movement that’s putting founders on stages, shows, and screens.
Salary : $20 - $25