What are the responsibilities and job description for the Executive/Personal Assistant position at Pohlad Companies?
Organizational Description
Family owned and controlled for over 70 years, we are guided by a generational perspective. We bring a unique combination of strengths to businesses that today includes commercial real estate development and investment services through United Properties and Northmarq; sports and entertainment such as the Minnesota Twins Major League Baseball Club and River Road Entertainment; industrial automation systems provided by PAR; and forward-thinking capital managed by Pohlad Investment Management. We are rooted in a proud legacy of strong values, sustained growth, and purposeful long-term thinking. Foremost among those founding values is sharing the success of our business pursuits and strengthening the communities we call home. Since 1993, the Pohlad Family Foundation has distributed more than $238 million to non-profit organizations where we live and work.
Position Purpose
This position is responsible for providing executive support and assistance to multiple family members, including travel arrangements, organizing meetings and calendar management, and personal projects. This position requires strong interpersonal skills to interact with family members, executives and staff; a strong professional image; and the ability to maintain strict confidentiality.
Key Accountabilities
- Email, Calendar, Meeting and Communication Management
Work with family members to balance work and personal schedules
Anticipate and manage all aspects of commercial and private air transportation, hotel, and ground transportation for both business and personal travel
Manage databases and compile information / lists
Schedule meetings with River Road executives and staff
Collaborate with other family Executive Assistants on meetings, events, and travel
Liaise with art galleries and coordinate shipping and delivery of artwork
Special projects, as requested
Education and Experience
Required Knowledge, Skills & Abilities
Work Environment
While performing the duties of this job, the employee will work primarily in an office environment. The noise level in the work environment is usually moderate.
Physical Demands
While performing the duties of this job, the employee may be prone to sitting for lengthy periods of time. The employee is regularly required to talk or hear. The employee is frequently required to stand, walk, sit; use hands to handle or feel; and reach with hands and arms. Occasionally required to hear objects, tools, or controls. Specific vision abilities required by the job include close vision. Lifting requirements may be required to lift and / or move up to 40 lbs.
Education and Experience
Required Knowledge, Skills & Abilities
