Purchasing Manager

PURPOSE OF THE POSITION:

The Purchasing Manager is responsible for overseeing and managing all aspects of procurement for Point Quest Group, ensuring that all purchasing actions meet company policies, procedures, and ethical guidelines. In this role, the Purchasing Manager is expected to deliver cost savings and providing a net positive impact to the company. By optimizing purchasing strategies and streamlining procurement processes, the Purchasing Manager will contribute to Point Quest Group's bottom line and operational efficiency. This individual will play a key role in strengthening the supply chain by researching and onboarding new vendors or suppliers, analyzing procurement data, and driving process improvements. The Purchasing Manager will also manage office supply needs, employee reimbursable spend, and long-standing vendor contracts.

RESPONSIBILITIES:

• Ensure Compliance with Company Policies: Ensure that all purchasing actions align with Point Quest Groups policies and procedures, maintaining a commitment to company ethics guidelines and corporate standards.
• Vendor and Supplier Management: Research, onboard, and maintain relationships with new and existing vendors or suppliers to meet project needs and strengthen the overall supply chain.
• Procurement Data Analysis: Analyze procurement data to identify trends, forecast needs, and recommend process improvements. Drive initiatives that improve cost-efficiency and optimize purchasing strategies.
• Office Supply Management: Oversee and manage the purchasing of office supplies and materials required for day-to-day operations, including receiving and distributing customer-related supplies.
• Employee Reimbursable Spend: Manage employee reimbursable spending through Concur, ensuring breakdowns of costs are accurate and processed promptly.
• Vendor Contract Management: Maintain and manage long-standing vendor contracts, ensuring timely renewals and coordinating with the Accounting department to stay ahead of any upcoming contract expirations.
• Additional Responsibilities: Perform other related duties and tasks as required or assigned to support overall purchasing and supply chain operations.

REQUIREMENT AND SKILLS

• Bachelor's degree in Accounting, Business, Supply Chain Management, or related field (preferred)
• 5 years of experience in purchasing, procurement, or supply chain management
• Strong knowledge of purchasing systems and processes
• Experience in vendor management and contract negotiations
• Proficient in using procurement and financial software, including Concur or similar systems
• Strong analytical skills, with the ability to interpret data and drive process improvements
• Excellent communication and interpersonal skills to manage relationships with vendors, suppliers, and internal teams
• Ability to work independently, prioritize tasks, and manage multiple projects simultaneously

QUALIFICATIONS:

• DOJ/FBI Live Scan Background & TB Clearance
• Working knowledge of standard business practices and procedures
• Computer-literate; knowledge of standard company software applications, internet
• Effective interpersonal skills
• Excellent organizational skills with ability to manage multiple tasks
• Problem-solving ability and proven accuracy with detailed information
• Proficient written and verbal English language communication skills, including business writing and professional telephone manner
• Reliability, dependability, and flexibility

• This job description reflects management's assignment of essential job functions; it does not prescribe or restrict the tasks that may be assigned