What are the responsibilities and job description for the Secretary position at Polk County Sheriff's Office?
Position Concept
The Secretary performs operations and clerical duties to help facilitate the efficient productivity of the assigned office.
The most important and essential job function of the position is attitude which includes the following: interacting positively and cooperating with co-workers, responding politely to customers, working as a team member, functioning under intense time pressure and responding in a positive manner to supervision.
The Secretary may perform other related duties and tasks, as required and shall have the physical, mental and emotional abilities to perform the essential job duties of the position.
Essential Functions
- Maintain office files
- Attend meetings
- Maintain meeting minutes
- Communicate via telephone
- Order office supplies and uniforms
- Maintain appointment calendar
- Screen attendance records
- Coordinate service of subpoenas
- Compose and type correspondence
- Transcribe tapes
- Compile statistics
- Maintain computerized archives
- Receive and distribute mail
- Maintain schedules of personnel
Education, Professional Certification or License
- High School or GED
Professional Experience
- Minimum one (1) year demonstrated experience working in Microsoft Excel, Word and Windows and performing clerical duties
- Demonstrated keyboarding proficiency of 50 wpm with no more than 5 errors
Environmental Conditions
- Works in an office environment with occasionally stressful conditions
Knowledge of
- Filing system
- PCSO policy and procedures
- Office supplies
- Various software
- PCSO members and facilities
Ability to
- Maintain confidentiality
- Read and write English
- Alphabetize
- Operate office equipment
- Operate a calculator
- Work under stressful conditions
Skills
- Secretarial
- Keyboarding
- Computer
- Composition
- Telephone
- Organizational
- Interpersonal
- Public speaking
- Basic mathematical
- Basic English grammar
- Transcription
Physical Requirements
- Bend/squat
- Lift/carry 20 lbs.
- Walk
- Sit for long periods
- Stand for long periods
- See at a normal range or with accommodation
- Hear at a normal level or with accommodation
- Speak English understandably
- Manual dexterity
- Ambulate independently
Other
Equal Employment Opportunity Employer M/F/D/V
Min
USD $33,855.95/Yr.Max
USD $46,142.10/Yr.Salary : $33,856 - $46,142
