What are the responsibilities and job description for the Receptionist/Office Coordinator position at Polsinelli PC?
At Polsinelli, What a Law Firm Should Be, is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!
Polsinelli PC is seeking a Receptionist/Office Coordinator for our Charleston office. This is an in-person role. Must have a desire to work in a variety of roles with the opportunity to further develop his/her skills.
Responsibilities:
- Greet and assist all guests of the office
- Answer phones, take messages and transfer calls
- Schedule conference rooms, coordinate and deliver food and beverage set-ups for all meetings
- Handle the daily facilitation and distribution of all outgoing and incoming parcels, included but not limited to USPS/FedEx/UPS
- Process incoming requests for photocopying, printing, scanning, faxes, binding, etc.
- Maintain kitchen, conference rooms, and catering orders as needed.
- Assist Legal Administrative Assistants and administrative departments with various tasks, including, but not limited to expenses, travel arrangements, and scheduling
- Proficient in Microsoft Word, Excel and Outlook
- Maintain and file client documentation
- Assist with records duties as needed
- Other light office duties as assigned
Requirements:
- Must dress in a professional manner and maintain a professional demeanor at all times
- Must speak clearly and use good grammar.
- Must be able to work in a multi-tasked environment.
- All matters relating to client names, client matters, firm operations, or finances are completely confidential.
- College degree preferred.
- 2-3 years’ experience preferred.
#LI-MM1
Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to gender identity and expression, race, color, religion, sex, national origin, sexual orientation, age, disability, ancestry, marital status, military or veteran status, or any other characteristic protected by law.
Experience
Preferred- 2 - 3 years: Related experience.
Education
Preferred- Bachelor's or better
Behaviors
Preferred- Team Player: Works well as a member of a group
- Loyal: Shows firm and constant support to a cause
- Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
- Dedicated: Devoted to a task or purpose with loyalty or integrity
Motivations
Preferred- Self-Starter: Inspired to perform without outside help
- Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
- Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
