What are the responsibilities and job description for the Office Services Coordinator position at Polsinelli?
At Polsinelli, What a Law Firm Should Be, is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!
Polsinelli PC immediately seeks a candidate to fill a full-time position as an Office Services Coordinator in the Chicago office. This is an in-office role.
CORE RESPONSIBILITIES
- Adhere to Firm processes and policies as directed by Administrator, Supervisors, Managers and documented Standard Operating Procedures
- Maintain highest levels of customer service to all Office Services end users
- Coordinate delivery of USPS mail to and from post office
- Receive, record and distribute parcels, using appropriate equipment
- Distribute U.S. mail, newspapers/periodicals, sort inter-office and intra-office mail for delivery
- Meter outgoing U.S. Mail, including certified mailers and parcels
- Prepare Federal Express/UPS, including inter-office, packages and coordinate delivery with appropriate vendor
- Prepare and handle local deliveries, maintaining pick-up locations for regular couriers
- Perform copy functions (color and black/white), coordinate use of outside copying vendors as necessary and appropriate
- Estimate time and resources required for each project and prioritize by importance, coordinate appropriately
- Prepare binding projects
- Prepare notebook projects
- Hole punch documents
- Produce large document print and scanning jobs as may be required
- Produce oversize/wide format copies as may be required
- Provide assistance and information to casual users regarding walk-up copier function
- Route incoming faxes
- Maintain appropriate ticketing logs through online system, monitor throughout the day for completion
- Maintain appropriate levels of office supplies in centralized locations throughout office
- Proficient in Microsoft programs Word, Excel, PowerPoint & Outlook, and other firm systems as needed
- Serve as a back-up to the hospitality department, as needed
- Other duties as assigned
REQUIREMENTS:
- Candidate must be outgoing, courteous, professional, and dependable. Must also have excellent people and communication skills.
- 2 years of experience working in office services, law firm experience preferred.
Polsinelli PC is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to gender identity and expression, race, color, religion, sex, national origin, sexual orientation, age, disability, ancestry, marital status, military or veteran status, or any other characteristic protected by law.
The budgeted salary range for this position is $45,000 - $52,000.
As part of full-time employment associated with this position, Polsinelli PC offers the following benefits: Paid time off, sick time off, a referral program, medical insurance and benefits, dental insurance, vision insurance, life insurance, AD&D insurance, ID Theft insurance, long-term disability benefits, short-term disability benefits, Parking/Transit reimbursement (varies depending on location), 401(k) benefits, and employee assistance benefits.
Salary : $45,000 - $52,000
