What are the responsibilities and job description for the Accounts Payable Clerk position at Polyplex?
1. Environmental Safety Security and Health (ESSH)
Understand and follow all policies, rules and guidelines relating to ESSH
Always wear appropriate PPE as outlined in ESSH policies.
Report every incident or injury to your immediate supervisor
Participate in incident investigations
Identify any risks to individuals, the environment or the site
Questions situations, processes or procedures that appear unsafe or put the site at risk
Recognizes unsafe work conditions created by other workers
2. Finance & Accounting Responsibilities
Perform the day to day processing of accounts payable transactions to ensure that municipal finances are maintained in an effective, up to date and accurate manner.
Receive and verify invoices and requisitions for goods and services
Verify that transactions comply with financial policies and procedures
Prepare batches of invoices for data entry
Data enter invoices for payment
Process backup reports after data entry
Manage the weekly check run. Record all checks and list all vendor checks in the log book and prepare manual check as and when required
Prepare vendor checks for mailing
Maintain listing of accounts payable, the general ledger, and updated vendor files and file numbers
3. Additional Responsibilities
Provide administrative support in order to ensure effective and efficient office operations Main Activities
Maintain inventory files
Ensure the confidentiality and security of all financial files
Other duties as assigned by department
Competencies
Technical Expertise
Advanced knowledge of AP systems, Microsoft Excel, Word & Outlook
Knowledge of basic office equipment, including phone systems
Behavioral
Ability to build rapport with clients, customers and co-workers
Strong attention to detail
Aptitude to multitasking
Ideal Incumbent profile
Education
High School or GED Required. BS in Finance, Accounting or Business Administration (Preferred)
Industry Experience
Work experience as accounts payable clerk or related accounting function.
