Office Manager & Document Control Specialist

Position: Office Manager & Document Control Specialist
Location: No Remote Option - Onsite - Draper, UT / M-F 7am-4pm MST
Company: Pompa Program

About Pompa Program:

Are you ready to join a highly motivated and rapidly growing team that is passionate about helping people with their health? Look no further than Pompa Program! Headquartered in Park City, UT and over 350 team members nationwide, we have an answer to many of the health issues that the world is facing today. We are a faith-based, mission-driven company who is on a mission to empower people to take control of their health and get their lives back. Our team is incredibly aligned, and we firmly believe in the body's amazing God-given ability to heal itself. If you share our passion for improving people's health and believe in the incredible potential of the human body, then apply to be a part of something truly special.

About the role:

The Office Manager & Document Control Specialist plays a key role in ensuring the smooth operation of our office while maintaining an organized and secure document management system. You will oversee administrative functions, support HR-related tasks, and ensure efficient storage and retrieval of company records—both physical and digital. Your ability to multitask, maintain confidentiality, and collaborate across departments will contribute to a well-structured and productive work environment.

In addition, the Office Manager & Document Control Specialist will serve as a point of contact for office-related needs, work to improve organizational workflows, and assist leadership in administrative functions to optimize efficiency.

Responsibilities:

Office Management & Administrative Support:

• Oversee daily office operations, ensuring a professional and organized work environment.
  
  
• Serve as the primary point of contact for office-related inquiries, managing supplies, vendor coordination, and general office upkeep.
  
  
• Support leadership with scheduling, meeting coordination, travel arrangements, and other administrative tasks.
  
  
• Assist in processing company correspondence, mail distribution, and recordkeeping.
  
  
• Maintain and update company policies, procedures, and office documentation.
  
  

Document Control & Compliance:

• Implement and maintain an efficient document storage system, ensuring secure and structured management of physical and digital records.
  
  
• Scan, upload, categorize, and manage documents within cloud-based storage systems while maintaining version control.
  
  
• Perform regular audits to ensure document accuracy, compliance, and adherence to company policies.
  
  
• Develop and implement document retention schedules and disposal protocols.
  
  
• Assist employees with document retrieval and provide training on proper document handling procedures.
  
  

HR Support & Employee Engagement:

• Assist with onboarding new hires, including preparing documentation, setting up workspaces, and conducting office orientation.
  
  
• Maintain employee records and ensure confidential HR documents are securely stored.
  
  
• Support HR functions such as tracking time off, updating employee files, and coordinating training sessions.
  
  
• Help coordinate company events, employee engagement initiatives, and internal communications.
  
  

Team Development & Collaboration:

• Work closely with leadership to improve office procedures and workflow efficiencies.
  
  
• Collaborate with IT and other departments to enhance document management security and compliance.
  
  
• Provide guidance to employees on document management best practices and office procedures.
  
  
• Ensure that all team members follow precise documentation and organizational protocols.

Requirements:

• Prior experience in office management, administrative support, or HR assistance.
  
  
• Strong organizational skills with high attention to detail.
  
  
• Proficiency in cloud-based storage systems (GSuite, SharePoint, Dropbox, etc.).
  
  
• Ability to handle confidential information with professionalism and discretion.
  
  
• Excellent communication and problem-solving skills.
  
  
• Ability to manage multiple tasks and prioritize efficiently.
  
  
• Must be able to commute and work on-site daily.
  
  

Preferred Qualifications:

• Experience with HR processes and employee record management.
  
  
• Knowledge of compliance regulations and document retention policies.
  
  
• Familiarity with office equipment, filing systems, and administrative best practices.

Why Join Us?

• Be part of a company that is transforming lives and empowering people to take control of their health.
• Work with a team that is aligned, purpose-driven, and committed to making a real impact.
• Competitive hourly and benefits package.
• Opportunities for professional growth and career advancement.

Compensation Range:
$20 - $23 hourly depending on experience

We are a rapidly growing company with a passionate team dedicated to making a difference in people's lives. If you are looking for a new challenge and an opportunity to make a difference, we encourage you to apply.

This position will work onsite M-F at our Draper, UT Warehouse and starting hours will be 7am - 4pm MST

Pompa Program is an equal opportunity employer. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Any information you submit to Pompa Program as part of your application will be processed per the Company’s privacy policy and applicable law.

All Pompa Program interviews are conducted via video or phone. You will never be asked to download Microsoft Teams or interviewed by text.

Pompa Program does not accept unsolicited resumes from employment agencies.

Salary : $20 - $23