Site Secretary / Registrar - Ponca City High School

Ponca City Public Schools

Job Description

Registrar – Senior High

Date:                                July 1, 2016

Reports to:                      Principal, Assistant Principal

Supervises:                     N/A

Qualifications:               High School Diploma or Equivalent

      At Least (1) Year of Office Experience

Job Goal:                         Principal’s secretary, keeper of grades/transcripts & payroll

                                          Provide support to enhance the smooth and efficient operation of the High School Principal and Office.

Employment Terms:    12 Months, 8 hours per day

                                             7:30 A.M. – 4:30 P.M., exclusive of a lunch

                                             Occasionally, special arrangements may be made with the      

                                             supervisor if the situation warrants. Supervisor approval is required

                                             if the contract day varies.    

FLSA Classification:     Nonexempt

Evaluation:                     Annually by Building Principal

Physical Demands:       This is an overview intended for compliance with the ADA – it is not an exhaustive list of the duties to be performed.  Reasonable accommodations may be made to enable individuals to perform the essential functions of a specific position.

Regular Requirements: Sit for extended periods; twist at the neck and trunk; bend and reach at, below and above shoulder level, repetitive use of fingers and hands to grasp and/or operate equipment; lift/move up to 15 pounds

Occasional Requirements: Walk, reach with hands and arms overhead, above shoulder and horizontally; lift/move up to 25 pounds

Visual Requirements: Close, color, peripheral, depth perception, ability to adjust focus

Hearing/Speaking Requirements: Adequate to exchange information

Essential Duties and Responsibilities:

I           Daily Jobs

1. Enter Credit Recovery grades in Historical Grades as they come in. 

II          Monthly Jobs

1. Keep Faculty Meeting attendance

III        Once a Semester Jobs

1. Enter PTC grades
2. Run 9 week grades & semester grades
3. Print & file transcripts
4. Honor Rolls – Superintendent’s & Principal’s
5. Run Class Rankings by Class

IV        Once a Year Jobs

1. Order Diplomas
2. Academic Awards
3. Valedictorian & Salutatorian
4. Pins & Certificates
5. Letters & Bars
6. Staff Evaluations. Make sure we have copies of all staff evaluations – certified & support.  Send originals to Human Resource at the BOE.
7. Staff Recommended for Rehire list.
8. Graduation Count by Ethnic Code
9. Prepare Pre-Enrollment and Enrollment Work Line

V         Jobs as Needed

1. Enter data for new or reentering students
2. Keep copies of certificates & transcripts for all certified staff
3. Assist Principal as needed
4. Assist Assistant Principals as needed
5. Assist with Main Office phones as needed

VI        Performs all other tasks as supervisor may assign. 

Salary : $16