COURT ADMIN

Description

  Ponca Tribe of Oklahoma

 

 

Position: Tribal Court Administrator/Adjudicator    Immediate Supervisor: Self Governance Director

Program: Ponca Tribal District Court                            Salary: DOE

 

 

General Description

The Ponca Tribe is seeking a tribal court administrator/adjudicator to manage and operate the tribal court in the following areas of court administration: court office management, case management, financial management, community relations, court safety, court building management, court performance, court advancement and adjudicated backgrounds for the Tribe. Under the Self Governance Director and judicial direction, the court administrator may be responsible for performing other related job duties.

 

ESSENTIAL DUTIES & RESPONSIBILITIES

To perform this job successfully, the individual must be able to perform each essential duty and

responsibility satisfactorily:

• Direct and manage the day-to-day operations to ensure efficiency.

• Develop and maintains policies, court manuals, court forms or other related documents.

• Evaluate, assess, and recommend changes to policies, court manuals, and court forms or other related

documents.

• Work with court staff and court development officials on areas of court development.

• Work with court staff to create, implement, and monitor a strategic plan.

• Evaluate court performance.

• Create solid working relationships with court staff, tribal staff, court staff in other jurisdictions and

other court-related organizations or agencies.

• Maintain communication with individuals from the working relationships.

• Develop court education information for the community.

• Keep current with applicable laws, regulations, ordinances; revise court policies and procedures to stay

compliant with changes.

• Assist in the development and monitor the court budget.

• Assist with design, implementation and maintaining the case management system.

• Maintain professional knowledge by attending relevant training and workshops.

• Maintain a library of laws, regulations, orders, opinions, and any other resource that may be pertinent

to the tribal court.

• Maintain statistics for the tribal court.

• Create reports and submit to appropriate tribal authorities.

• Manage support staff.

• Ensure the court calendar and court docket are maintained.

• Ensure the case files are processed, managed, handled in a timely manner and securely stored.

• Ensure case files, pleadings and other case-related documents are kept confidential.

• Perform a variety of preparation duties to prepare for court day.

• Provide general assistance to the community on court information and court forms.

• Manage and collect court fines, fees and other monetary funds imposed by the court.

• Perform other administrative and ministerial duties specified by the ordinance, assigned by the Chief

Judge, court development officials, or other court governing document.

• Perform adjudication based on the CFR.

 

KNOWLEDGE, SKILLS, ABILITIES, REQUIRED CERTIFICATE AND LICENSES

To perform this job successfully, the requirements listed below are representative of the knowledge, skills, abilities, certificates, and licenses required.

 

KNOWLEDGE

• Knowledge of legal terminology, proper grammar, and math skills relevant to carrying out essential

court duties

• Knowledge of trends and developments in the field of court administration

• Knowledge of federal funding requirements, budgeting procedures, and rules and regulations applicable to a variety of programs and funding sources

 

SKILLS

To perform this job successfully, the individual should demonstrate the following skills:

• Respectful and clear communication with the community, internal and external court community.

• Excellent written communication skills, while also demonstrating accuracy and thoroughness.

• Excellent skills in computer software applications and databases.

• Sharp listening skills.

• Excellent interpersonal skills.

• Strong organizational skills.

• Demonstrate research skills.

 

ABILITES

To perform this job successfully, the individual should demonstrate the following abilities:

• Ability to be a self-starter.

• Ability to adapt to changes in the work environment.

• Ability to handle multiple tasks.

• Ability to identify and prioritize urgent tasks and meet deadlines.

• Ability to work as a team member in a high stress environment.

• Ability to maintain confidentiality and sign a confidentiality agreement.

• Ability to demonstrate professional judgment in complex situations.

• Ability to recognize the scope and limit of delegated authority.

• Ability to be a creative and innovative problem-solver.

• Ability to be open-minded and strive to continue learning.

• Ability to speak in front of an audience and give a presentation.

• Ability to work with community members from all ages, backgrounds, and learning styles.

 

REQUIRED CERTIFICATE AND LICENSES

To perform this job successfully, the individual must be able to drive a motor vehicle, attend meetings

and occasionally conduct court business outside of the tribal community.

• Valid State Driver’s License.

• Must be insurable.

 

QUALIFICATIONS

To perform this job successfully, the individual is required to meet the following qualifications:

• Preferred, but not required: Four-year Bachelor’s Degree in Court Administration, Business

Administration, Public Administration, Criminal Justice, American Indian Studies, or a closely related field

• Required: Two years of previous experience as a court clerk, paralegal, legal assistant, or closely related

tribal administration position.

• Required: Available to work evening hours and weekends on occasion.

• Required: Must be available to attend trainings on occasion.

 

 

Native preference hiring, drug tests, physical demands, work environment, etc.

 

Qualifications