Poolemerica Enterprises, the parent company for multiple entities in Real Estate, Development, Staffing, Consulting, and Automobiles across Texas, Louisiana, Mississippi, Alabama, and Florida, is seeking a highly organized, proactive, and resourceful Personal Assistant to support the CEO. The CEO’s main operations are based in Mississippi and South Florida, and the role involves managing a wide range of personal and professional tasks, including travel, errands, scheduling, and more. Experience with social media, advertising, graphic design, technology, or AI is a plus.
- Key Responsibilities
- Scheduling & Calendar Management
- Manage CEO's calendar, prioritize meetings, and coordinate logistics for virtual and in-person events.
Travel Coordination :
Plan and book domestic and international travel, including flights, accommodations, and transportation.Accompany the CEO on business and personal trips (e.g., BVI, Europe, Florida, Central America).Errands & Personal Assistance :
Run errands (e.g., grocery shopping, dry cleaning, personal shopping) and assist with event planning.Handle personal transportation needs, including picking up / dropping off the CEO and occasionally assisting with children.Meeting Support & Note-Taking :Attend meetings, take notes, and manage follow-up tasks. Prepare meeting materials as needed.Administrative Tasks :Manage personal correspondence, prepare reports, and handle confidential documents.Daily Organization & Household Support :
Maintain CEO’s office and personal spaces, including light cleaning and organizing appointments.Food & Beverage :Order meals, drinks, and manage catering for meetings and personal consumption.Skills & Experience :
Strong organizational, time management, and multitasking abilities.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Google Calendar, and scheduling tools.Ability to handle sensitive and confidential information with discretion.Personal Attributes :
Professional, reliable, and punctual.Proactive, resourceful, and able to work independently.Positive attitude and ability to stay calm under pressureTravel & Driving :
Must be willing to travel domestically and internationally on short notice.Valid driver’s license with a clean record and comfort driving the CEO.Other Preferences :Experience supporting executives in a multi-entity environment.Familiarity with travel booking tools (e.g., Expedia, Kayak).Basic knowledge of household management, including running errands and light cleaning.This is a dynamic, fast-paced role requiring someone adaptable, driven, and resourceful. If you thrive in a high-energy environment and are ready to support a busy CEO with diverse responsibilities, we’d love to hear from you!
