What are the responsibilities and job description for the Bilingual HR Assistant position at Pop-Up Talent?
Bilingual HR Assistant
Lewisville, TX 75067
Salary : 47K
Status : Full-time, Exempt, Hybrid for training with a remote option after 60 days
Reports To : Human Resources Manager
PRIMARY FUNCTION :
The HR Assistant is responsible for performing a variety of human resources support duties related to performance management, talent management, and records retention. The majority of these duties fulfill compliance, regulatory, and / or governance requirements. The HR Assistant must be able to maintain accurate records (including personnel files), monitor incoming calls, and assist with other miscellaneous tasks. This position requires the ability to maintain various amounts of data, independence, flexibility, and compliance with direction, as brief or detailed as they may be. Due to the confidential and sensitive nature of the information encountered, discretion is also a requirement. In addition, discretion is also a requirement due to the confidential and sensitive nature of the information encountered
ESSENTIAL DUTIES AND RESPONSIBILITIES :
Data entry and maintenance of all 3rd party systems, i.e. ADP, PAN, Workterra, Impact Compliance, and SAP as required
Weekly administration of employment personnel files, with a focus on maintaining up-to-date information, retention policies, and file security
Collect and synthesize data for various Human Resource reports
During audit season, comply with all requests from external auditors for personnel records
Provide professional customer service to both internal and external employees
Support US HR teams with various projects as assigned
Perform follow-up activities for personnel missing HR deliverables
Process department invoices and purchase orders
Plan and coordinate employee events and activities
Track and monitor attendance in ADP for hourly employees and temporary personnel
Support the Distribution Center with Safety
Experience managing a company newsletter (English and Spanish)
QUALIFICATIONS :
Bachelor’s degree Preferred
4 years minimum of clerical experience, preferably in a Human Resource department
Demonstrated ability to manage multiple tasks concurrently
Proven ability to maintain positive working relationships
Work experience in a fast-paced and ever-changing environment
Skills :
Must be able to effectively work with ambiguity
Must have tenacity and persistence in order to complete assignments requiring inputs from multiple sources
Strong attention to detail required
Must be a highly organized self-starter
Follow directions and think critically about the assignments given
Maintain confidentiality
Understand and accept constructive criticism
Ability to maintain a high level of energy, flexibility, professionalism, and confidentiality
Effective verbal and written communication skills in English
Bilingual (Professional Spanish and English, oral and written)
We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.
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