What are the responsibilities and job description for the Administrative Assistant position at Populous Inc?
Who We Are :
Populous has designed and delivered some of the world's most memorable civic, sports and entertainment buildings, from iconic stadia to ground-breaking live music venues. Populous is where architects and designers create moments bigger than ourselves. We're a global specialized design firm with local roots in 8 cities across Americas. Populous offers the best of both worlds : the resources and impact of the design giants and the tightly knit atmosphere and growth opportunities of smaller firms.
What We Offer :
Professional On-Site Development / training Programs Summer Hours On-Site Gym Flexible Schedule / Hybrid Schedule Paid Architect Licensure & Certifications Exams Wedding Pay Freaky Fridays Charitable Match Program Market Leading Wellness Health and Welfare Benefits.
Who We Are Looking For :
We are seeking an Administrative Assistant to provide administrative support for Executives, Architects and other design professionals in our convention center and arena practice. The ability to multi-task and prioritize is essential in this position. The ideal candidate for this job is organized, resourceful and detail oriented.
What Your Day Could Consist Of :
- Schedule meetings and maintain calendars.
- Prepare and submit expense reports.
- Prepare and compose correspondence, proposals, and reports.
- Proofread documents as requested.
- Setup and maintain electronic files, including project directory, consultants CM and client contact information.
- Editing consultant agreements.
- Prepare and update various project documents, requests for information, submittals, meeting notes, etc.
- Assist Project Manager(s) in filing proposals, agreements, insurance, notes and other items in proper files.
- Manage project calendar including travel, meetings, deadlines and team PTO.
- Organize and attend project meetings, communicating meeting agendas, taking minutes, and disseminating information and action items.
- Track emails to anticipate and prepare for the needs of the project teams.
- Schedule appointments and make travel and meeting arrangements.
- Knowledge of and tracking team travel and client meetings.
- Liaison between project management, project team, and clients.
- Support rotation of reception desk during breaks and vacations.
- Meet the administrative needs of the design staff working on your assigned projects.
Shipping of packages
Requirements For Success :
Essential Qualifications :
Populous offers a competitive salary and bonus packages. We strive to offer our staff the best benefits package in the industry, at the lowest cost to employees, including medical, dental and vision coverage, 401k, flexible spending accounts, paid time off and continuing education benefits. Populous is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, genetic information, sexual orientation, status as a protected veteran or status as a qualified individual with a disability, or any other characteristic protected by applicable Federal, State or Local law.
No. 1 Most Innovative Company in Architecture by Fast Company
One of the fifty most innovative companies in the world for 2022 by Fast Company
No. 1 AEC firm in the convention and conference facilities sector by BD C
No. 19 Architecture Firms of 2021 by Architectural Record
Find us here - https : / / populous.com / careers
Instagram : @WeArePopulous
Twitter : @Populous
