Payroll Specialist

Location: Kansas City, Missouri

Who We Are:

We design places where people love to be together.

Populous is a global design firm that began with a singular focus: to draw people together around the things they love, through experiences that capture all the senses, amplifying the atmosphere of excitement and pure joy shared in human moments.

We’ve designed and delivered some of the world's most memorable civic, sports and entertainment buildings, from iconic stadia to ground-breaking live music venues. Populous is where architects and designers of all kinds create moments bigger than ourselves. We offer the best of both worlds: the resources and impact of the design giants and the tightly knit atmosphere and growth opportunities of smaller firms.

What We Offer:

Professional & Personal Development Programs Summer Hours Hybrid Schedule On-Site Gym Paid Architect Licensure & Certifications Exams Wedding Pay Charitable Match Program Market Leading Wellness Health and Welfare Benefits.

Who We Are Looking For:

Populous is seeking a full-time experienced Payroll Specialist to join our Kansas City HR team. Our preferred candidate will have a strong background in payroll processing and the ability to multi-task in a deadline-driven environment. The best candidate will be self-motivated, detail oriented and eager to learn within a fun, collaborative atmosphere.

What Your Day Could Consist Of:

• Compile payroll data, such as timesheets, vacation time, 401(k) and benefits deductions, garnishments, bonus, GTL offset, year-end adjustments, etc.
• Run and audit bi-weekly payroll
• Run benefits-related reporting and other reports related to compensation and payroll.
• Work with employees and coordinating paid leave (STD and FMLA) with our accounting department.
• Enter in pay rate changes, tax withholding information and changes, 401k contribution changes and other employee information as needed.
• Maintain detailed payroll records.
• Work with our in-house legal department on payroll-related state tax set up and other necessary items when needed.
• Review electronic timesheets and the downloaded information for completeness and accuracy.
• Process accurate and timely biweekly transfer of US and Canadian payroll data using ADP Workforce Now including off-cycle submittals when necessary.
• Review and process biweekly transfer of funds to 401(k) provider and other benefits providers as necessary.
• Assist HR Director and HR Manager with various HR duties and projects to include:
• Assisting with benefits administration and maintenance of database information in HRIS and benefits vendor websites, for new hires and current employees.
• Audit and reconcile invoices from benefits providers and prepare accounts payable paperwork.
• Assist with annual 401K audits or other special projects.
• Other HR projects as assigned
  

Requirements For Success:

• Demonstrated knowledge and understanding of payroll processing, using web-based software is essential.
• Demonstrated knowledge of multi-state payroll regulations, compliance and best practices.
• Proficiency in Microsoft Office Suite and other HR software applications.
• Clear written and verbal communication skills.
• Organize procedures in a logical/methodical manner.
• Exceptional interpersonal and communication skills.
• Excellent attention to detail and problem-solving abilities.
• Ability to work well in a team environment.
• Proven ability to handle confidential information with integrity and discretion.
  
  
  

Essential Qualifications:

• Minimum of an associate degree (AA) or the equivalent in years of related experience and/or training. Bachelors degree is preferred.
• Applicants with payroll experience within an architectural, engineering or other professional services environment will be preferred.
• Conducting regular audits of employee records to ensure accurate pay and tax information.
• Experience with multi-state and international payroll processing required.
• 5-10 years of overall payroll experience is required; those candidates with ADP Workforce Now software experience highly preferred.
• 1-3 years of human resources experience preferred.
• Experience with ADP and/or Deltek is preferred.
  
  
  

Additional details:

• Travel will be required.
• Overtime may be necessary.
  
  
  

Populous offers a competitive salary and bonus packages. We strive to offer our staff the best benefits package in the industry, at the lowest cost to employees, including medical, dental and vision coverage, 401k, FSA/HSA, paid time off and continuing education benefits. Populous is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, religion, color, national origin, sex, age, genetic information, sexual orientation, veteran status, disability status, or any other characteristic protected under applicable federal, state, or local laws.

No. 1 Most Innovative Company in Architecture by Fast Company

No. 1 Firm in Cultural on Interior Design magazine’s Top 100 Giants

No. 1 Architecture Firm in Cultural Facilities by BD C

No. 1 Architecture Firm in Convention Centers by BD C

No. 1 Architecture Firm in Performing Arts and Concert Venues by BD C

Find us here - https://populous.com/careers

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