Contract Administrator

At Port Houston we dream big, think big and do big things. For over 100 years, we’ve had the vision and scale to deliver big things that matter to Houston and the region. Our sustainability and success has been built upon attracting, retaining, and developing exceptional people. Are you ready to think about the future…and think big!

Enabling our people to unleash their full potential is central to ‘We are READY!’, our vision, mission, and strategic priorities.

• Position Summary:
• Administer formal contracts of more than $50,000 with duties including contract administration, tracking and analysis, compliance, and vendor performance monitoring. Key Responsibilities/Duties:
• Provide leadership for the administration of contracts, compliance and database function; organize, maintain, and electronically track all contracts and related documents; ensure database functionality to properly serve Procurement Services and its customers; lead contract closeout efforts.
• Leverage technology solutions to maximize effectiveness and efficiency of the strategic procurement process; investigate new opportunities for utilization in order to improve the efficiency and/or effectiveness of various Port Houston processes, including new systems, process changes, and process development
• Assess, track, and identify Port Houston needs for long-term contract specification, acquisition, maintenance, and support requirements; work with key stakeholders (internal and external) to maintain a professional relationship; serve as the authorized point of contact and subject matter expert for all contract administration matters
• Design, develop, and execute assigned procurement programs to maximize efficiency, cost savings, and reduce liability exposure, including file creation, administration, tracking, compliance, and vendor performance monitoring
• Ensure suppliers meet defined requirements, goals, and targets; establish supplier improvement targets in cost, quality, and delivery; manage contracts to ensure cost, service, and quality requirements are met
• Participate in procurement related meetings, including pre-bid/pre-proposal conferences, bid/proposal openings and initial and final rank and evaluation meetings
• Create and distribute project advertising schedule and report; follow up with requesting departments to request upcoming projects for advertisement
• Manage and administer Port Houston e-procurement system
• Act in accordance with Port Houston core values (respect, excellence, accountability, diligence, and you)
• Perform other duties as required
  
  

Education/Experience

• Bachelor’s degree in business administration, Public Administration, Finance or related major in a public or accredited private academic institution required
• 3 years of related procurement or contracts administration experience required
• Certified Public Purchasing Officer preferred
• Certified Texas Procurement Manager preferred
• Knowledge, Skills, Abilities and Behaviors:
• Knowledge of contract management processes and procedures
• Knowledge of contract management software applications
• Knowledge of e-procurement software
• Working knowledge of contract monitoring systems
• Public speaking skills
• Customer service skills
• Ability to work collaboratively
• Ability to communicate clearly and concisely, both orally and in writing
• Ability to meet critical deadlines
• Ability to prioritize multiple tasks
• Ability to establish and maintain effective working relationships with key stakeholders
• Must possess an intermediate proficiency with Microsoft Word, Excel, power Point and outlook
  
  

Key Competencies Required

• Attention to Detail
• Contributes to Team Performance
• Customer Focus
• Flexible and Adaptive
• Planning and Organizing
• Technical/Professional Knowledge and Skills
  
  

Physical Demands

Sedentary Work – Exerts up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate, but due to open office environment noise level may occasionally be high. To apply, please go to porthouston.com/careers. Only applications submitted through the Port Houston Careers website will be acknowledged. Port Houston is an equal opportunity employer and participates in the E-Verify program supervised by the U.S. Government.

Make What You Do Matter

At Port Houston we dream big, think big and do big things. When you take the first step with the Port Houston, you’ve taken the first step in the right direction in your new career path. Are you READY!

We believe in making big things possible.

Port Houston is looking for people who are willing to think about the future...and think big. We're looking for people who are ready to take on the most significant challenges of their careers.

Thank you for choosing Port Houston in your career search.

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.