What are the responsibilities and job description for the Administrative Assistant 1- Enterprise Risk Management position at Port of Houston Recruitment?
Administrative Assistant 1- Enterprise Risk Management
Are you ready to think about the future and dream big? At Port Houston, we're seeking individuals who are eager to tackle the most significant challenges of their careers. For over a century, we've been driven by vision and scale, delivering impactful initiatives that shape Houston and the region. Our sustainability and success hinge on attracting, retaining, and nurturing exceptional talent.
When you join Port Houston, you're embarking on a journey towards a fulfilling career path. Take the first step in the right direction-are you READY?
Position Summary :
Providesgeneral, diverse and confidential administrative support services to directsupervisor, requiring some degree of independent judgment and a knowledge ofpolicies and procedures. Serves asliaison with internal and external customers and stakeholders.
Key Responsibilities / Duties :
- Responsible for the Department's administrative affairs : planning, organizing, and coordinating staff issues; events; logistics; and other technical and complex administrative work
- Handle and maintain confidential and non-routine information
- Perform general administrative duties including preparing correspondence, filing and records management, providing phone coverage, redirecting calls, taking messages, scheduling appointments and maintaining office supplies and work area
- Administer direct supervisor's and / or department employees' calendars, scheduling meetings and appointments without clearance on occasion. Coordinate all travel for Director and other departmental staff including travel request and hotel accommodations as necessary
- Contribute to submission materials / content of Port Commission items
- Screen telephone calls and visitors, ascertaining who can be redirected to subordinate managers or other offices. Provide information and general knowledge of company policies, practices, and operations
- Prepare letter and staff minutes; proofread for spelling, grammar and layout, making appropriate changes
- Review mail, ensure proper distribution, and respond accordingly to time sensitive correspondence
- Order office supplies, when needed
- Organize and maintain files in accordance with Auditing Standards and Port Houston's Records Retention System and act as records liaison with that department
Participate as an integral team member of the department, and provide customer service to all internal and external clients
Initiate and monitor purchase orders, check requests, and petty cash payments; review and process invoices for payment; prepares and maintains records of financial transactions
Education and Experience
Professionalism
Key Competencies Required :
Work Environment :
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate, but due to open office environment noise level may occasionally be high. To apply, please go to porthouston.com / careers. Only applications submitted through the Port Houston Careers website will be acknowledged. Port Houston is an equal opportunity employer and participates in the E-Verify program supervised by the U.S. Government.
Thank you for choosing Port Houston in your career search.
Disclaimer :
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
