What are the responsibilities and job description for the Accounts Payable Specialist position at Port of Skagit?
BASIC JOB PURPOSE / SUMMARY:
The Accounts Payable Specialist is responsible for performing tasks related to the timely processing of invoices and expenses for the Port of Skagit.
PRINCIPAL DUTIES AND RESPONSIBILITIES
- Receive, review, and verify invoices for accuracy, legitimacy, and completeness.
- Scan and prepare invoices for payment approval.
- Create and maintain workflows necessary for invoice processing.
- Perform check runs weekly including creating reports, data entry and additional scanning.
- Prepare utility statements for payment. Track utility usage and resolve any issues or questions.
- Collect, review and process credit card receipts for payment.
- Ensure invoices are processed timely and coded in accordance with Port of Skagit and State Auditor’s requirements.
- Work with vendors on inquiries, updates, or discrepancies.
- Reconcile monthly statements and transactions for vendor accounts.
- Assist in year-end closing and financial reporting.
- Maintain accurate and organized records of all account payable transactions.
- Perform other duties, responsibilities, and special projects as may be required.
WORKING CONDITIONS:
Work is performed primarily indoors. Most of the work will be performed sitting at a desk, operating a computer, phone and other related office equipment. Typically, the noise level in the work environment is moderate; however, there may be exposure to loud noises on a daily basis due to industrial, aviation or marine activity, maintenance and repair.
PHYSICAL REQUIREMENTS:
This position requires the ability to hear, speak, and understand the spoken word to respond promptly to calls for assistance, to answer telephones, and to be able to communicate clearly. Must have dexterity and manual skills required to operate the keyboard of a computer terminal, assemble, and retrieve files from the file cabinets and drawers, operate a multi-line phone system, copy/fax machine and other related office equipment.
WORK PERFORMED
Examples of work performed include processing and managing invoices by reviewing, verifying, sorting, coding, and matching them, as well as entering and uploading invoices into the system. Payment processing, which involves performing check runs, and posting transactions to journals and ledgers. Managing vendor relationships by monitoring accounts to ensure timely payments, reconciling statements, resolving invoice discrepancies, and maintaining vendor files. May include other special projects as needed.
TRAINING, EDUCATION, EXPERIENCE & RESPONSE TIME REQUIREMENTS
Formal Education: High School Diploma or equivalent.
Work Experience: 1-2 years of accounts payable, or other accounting role, experience.
Training/Certification/Licenses: Valid Washington state drivers’ license (must be insurable)
Computer & Other Skills:
Must demonstrate proficiency in the following:
- Basic accounting knowledge.
- Highly detail-oriented and organized.
- Strong computer proficiency and data entry skills.
- Proficiency with Microsoft Office applications, especially Excel.
- Excellent communication and interpersonal skills.
- Experience with accounting software (e.g. QuickBooks, SAP)
BENEFITS
The Port of Skagit offers a comprehensive benefits package, including:
- Medical, Dental, Vision, Long Term Disability, and Life insurance
- WA State (PERS) Retirement Plan
- Deferred Compensation Plan
- Employee Assistance Program (EAP)
- Paid Holidays and PTO – upon hire, accrues per pay period at an annual rate of 192 hours
- Wellness Program, including applicable reimbursements.
- Employer provided clothing/uniforms and boot allowance, as applicable to position
Salary : $22 - $33
