What are the responsibilities and job description for the Contracts & Procurement Analyst position at Port of Tacoma, WA?
Salary : $76,260.00 - $118,200.00 Annually
Location : Tacoma, WA
Job Type : Regular / Full-Time
Job Number : 687
Department : Contracts
Opening Date : 02 / 10 / 2025
FLSA : Exempt
Bargaining Unit : POT NON
Anticipated Starting Salary : Between $82,650-$97,236 depending on qualifications
Job Summary
The Contracts & Procurement Analyst has responsibility for oversight and administration of the procurement phase of contracting; to include determination of appropriate procurement method, creation of Request for Proposals and Requests for Qualifications, attends pre-proposal / bid conferences, addenda coordination, proposal and bid evaluation and contract award. Able to understand and interpret bid documents. Ensures all procurements are accomplished in compliance with Federal and State laws and Port of Tacoma policies and procedures.This position also supports the preparation and administration of contracting activities for the organization. Supports the tracking and reporting of apprenticeship resources used by contractors and ensuring compliance for public works activities performed by Port Maintenance crews.
Essential Functions
- Facilitates the organization's procurement phase of contracting; including issuing solicitation documents, receive and respond to Vendor questions, issue necessary addenda, schedule, and host pre-proposal / bid conference, receive bid packages and proposals and host bid openings. Conducts pre-award survey; recommends award of contract to lowest responsive and responsible bidder.
- Supports the management, oversight, and administration of non-public works agreements.
- Administration of small works roster and limited public works construction projects.
- Provides support and guidance in all functional areas of contract administration. Responsible for ensuring contract activities comply with Port resolutions, applicable administrative procedures and adhere to WA State laws.
- Manages the vendor bidding pool and maintaining the Port's Small Works, Architect and Engineering (AE) and Personal Services Rosters on MRSCRosters.org, providing procurement information to interested vendors and ensuring fair, objective, and open solicitation.
- Administers the compliance process for public works performed by Port Maintenance Crews.
Required Education and Experience
Bachelor's degree in business, accounting, or related field required. An additional four (4) years of relevant experience may substitute for a bachelor's degree.
Two (2) years of progressively responsible experience in contract administration for public or private entities is required.
Experience with creation of solicitation documents for consulting services or purchased goods and materials preferred.
Professional certification is highly desirable but not required.
Additional Requirements
Must have an excellent understanding of public works construction processes, procedures, specifications interpretation, scheduling, and cost factors. Must have a basic understanding of the concept of design flow and sequences and construction practices. Must be knowledgeable of applicable RCW Codes, laws, insurance, and bonding requirements related to major capital construction projects. Must have the ability to read and interpret contract language and possess a basic understanding of generally acceptable accounting principles. Must have proficient computer skills and effective verbal and written communication skills. Must have the ability to maintain positive working relationships while conducting sensitive internal reviews and audits. The ideal candidate will have a thorough working knowledge of IBM Maximo and a general understanding of the e-Builder Project Management system.
This individual must demonstrate a caring customer service attitude, a strong commitment to operational excellence, and dedication to the organization's core values : Integrity & Transparency; Excellence; Adaptability; Stewardship; Teamwork & Partnerships; Health & Safety; and Diversity, Equity & Inclusion. The Port / NWSA seek candidates who will embrace and model these values both internally and externally, and who understand what it means to carry out these values in their everyday work. We value individuals who also bring an impeccable work ethic, honesty, and integrity, and who consistently exhibit enthusiasm, energy, and a drive to succeed.
In accordance with the Immigration Control and Reform Act of 1986, all persons offered employment must provide acceptable proof of identity and authorization to work in the United States. Proof will be required prior to employment.
The successful candidate must possess (or obtain within 30 days of employment) a valid driver's license. Candidate must be able to successfully complete a background investigation. Candidate must also be able to obtain / maintain a Transportation Worker Identification Credential (TWIC), which is a program managed by the Department of Homeland Security (DHS). Information on this program can be viewed .
The conditions of employment for this position are "At-Will" which means that either the Port or an employee can terminate the employment relationship at any time and for any reason not prohibited by statute. No supervisor, manager, or director of the Port, other than Executive Director, has the authority to alter these employment conditions.
THE PORT OF TACOMA IS AN EQUAL OPPORTUNITY EMPLOYER COMMITTED TO PROMOTING AND ENCOURAGING DIVERSITY IN THE WORKPLACE.
As an employer of choice, the Port is proud to offer an excellent benefits package. This includes medical, prescription, vision and dental with no out-of-pocket premiums and full coverage for employee, spouse, and all eligible dependents. In addition, the Port offers vacation, paid holidays, sick leave, bereavement leave, paid parental leave, participation in the Washington State Public Employees' Retirement System (PERS) and a Port-funded Voluntary Employee Beneficiary Association (VEBA) account for out-of-pocket health related expenses for employees and their eligible dependents. The Port's benefits package is valued between 45%-55% of base salary.
Do you have a minimum of a bachelor's degree in business, accounting, or a related field?
How many years of progressively responsible experience in procurement, negotiations and contract administration for public or private entities do you have?
Do you have Certified Public Procurement Officer (CPPO) certification?
Briefly describe your experience with Public Works contracting. Please include if you worked for a public or private entity, and the contracting activities you were responsible for.
Required Question
Salary : $76,260 - $118,200
