Contracts & Procurement Specialist (LTD)

Salary : $65,988.00 - $102,288.00 Annually

Location : Tacoma, WA

Job Type : Limited Duration / Full-Time

Remote Employment : Flexible / Hybrid

Job Number : 677

Department : Contracts

Opening Date : 10 / 14 / 2024

FLSA : Non-Exempt

Bargaining Unit : POT NON

Anticipated Starting Salary : between $71,512 - $84,132 depending on qualifications

Job Summary

The Contracts & Procurement Specialist supports the preparation and administration of contracting activities across the organization. Provides backup to the Contracts & Procurement Analyst to include preparation of solicitation documents and managing other procurement activities. This position is responsible for coordinating the solicitation process and serves as the point-of-contact for information requests regarding solicitations, invoice processing and payment status, upcoming opportunities, and project status updates. Compliance with legal and regulatory requirements is a critical aspect of this role.

This is a fully benefited, limited duration position expected to last up to three (3) years.

Essential Functions

• Directly supports the organization's contracting and procurement activities. Coordinates the execution of the solicitation activities such as pre-bid preparation, advertising, fielding solicitation questions and answers, orchestration of information conferences, site visits, and bid openings. Performs detailed analysis to determine bid / proposal responsiveness and conducts responsibility checks, ensures posting of awarded bid information on the Port's website, and prepares recommendations for award. Pursues diversity and inclusion in contracting.
• Provides support and guidance to the organization in all functional areas of contract administration. Responsible for ensuring contract activities comply with Port resolutions, policies and applicable procedures and adhere to current WA State laws. May be directly accountable for the contract administration for small and / or less complex consulting agreements. Ensures solicitation document retention and compliance with public contracting laws and Port policies and procedures. Gathers information to respond to public record requests and ensures proper retention of solicitation documents in accordance with contracting laws and Port policies.
• Department focal point for all Contracts & Purchasing technology and web content on the Port's internal and external websites. Ensures content is up to date and accurate. Back up department resource for technology issues related to procurement.
• Participate in teams to enhance business processes within the Port.
• Reviews contract invoices, identifies, and provides missing information required for payment processing, and routes for approval.

Required Education and Experience

Associate's degree in business, accounting or an applicable discipline is required. Knowledge of accounting and auditing practices is preferred. An additional two (2) years of relevant experience may substitute for a degree.

Two (2) years' experience providing complex technical support to one or more functional areas of contracting, procurement, or other business support organizations is required.

Additional Requirements

Must have basic knowledge of procurement processes, procedures, and the ability to read and understand the parts of a contract. Must be knowledgeable regarding RCW statutes as they apply to contracting and procurement requirements. Must have strong technology skills, including basic understanding of process analysis as it applies to systems. Must have strong communication skills and attention to detail. Must have the ability to establish workload priorities and have flexibility and discernment to change priorities when appropriate. Must have thorough experience and knowledge of desktop software packages (including the full Microsoft Office Suite 2003, or newer). Must have thorough experience transacting in an Enterprise Resource Planning (ERP) system, experience with Microsoft Dynamics 365 Finance and Operations is a plus. Must have strong Excel skills Is detail oriented with excellent organization and multi-tasking skills. A professional demeanor with a positive attitude is also required.

This individual must demonstrate a caring customer service attitude, a strong commitment to operational excellence, and dedication to the organization's core values : Integrity & Transparency; Excellence; Adaptability; Stewardship; Teamwork & Partnerships; Health & Safety; and Diversity, Equity & Inclusion. The Port / NWSA seek candidates who will embrace and model these values both internally and externally, and who understand what it means to carry out these values in their everyday work. We value individuals who also bring an impeccable work ethic, honesty, and integrity, and who consistently exhibit enthusiasm, energy, and a drive to succeed.

In accordance with the Immigration Control and Reform Act of 1986, all persons offered employment must provide acceptable proof of identity and authorization to work in the United States. Proof will be required prior to employment.

The successful candidate must possess (or obtain within 30 days of employment) a valid driver's license. Candidate must be able to successfully complete a background investigation. Candidate must also be able to obtain / maintain a Transportation Worker Identification Credential (TWIC), which is a program managed by the Department of Homeland Security (DHS). Information on this program can be viewed .

The conditions of employment for this position are "At-Will" which means that either the Port or an employee can terminate the employment relationship at any time and for any reason not prohibited by statute. No supervisor, manager, or director of the Port, other than Executive Director, has the authority to alter these employment conditions.

THE PORT OF TACOMA IS AN EQUAL OPPORTUNITY EMPLOYER COMMITTED TO PROMOTING AND ENCOURAGING DIVERSITY IN THE WORKPLACE.

As an employer of choice, the Port is proud to offer an excellent benefits package. This includes medical, prescription, vision and dental with no out-of-pocket premiums and full coverage for employee, spouse, and all eligible dependents. In addition, the Port offers vacation, paid holidays, sick leave, bereavement leave, paid parental leave, participation in the Washington State Public Employees' Retirement System (PERS) and a Port-funded Voluntary Employee Beneficiary Association (VEBA) account for out-of-pocket health related expenses for employees and their eligible dependents. The Port's benefits package is valued between 45%-55% of base salary.

Do you have a minimum of an associate's degree in business, accounting, or a related field?

How many years' experience providing complex technical support in contracting, procurement, or other business support functional areas do you have?

Briefly describe your knowledge of accounting and auditing practices. If none, enter NA.

Required Question

Salary : $65,988 - $102,288