Accounts Payable Clerk

We are seeking a detail-oriented and highly organized Accounts Payable Clerk to join our accounting team. The ideal candidate will be responsible for managing the full accounts payable process, ensuring accurate and timely processing of invoices, maintaining proper documentation, and supporting the accounting team with reconciliation and reporting tasks. This role requires strong analytical skills, a proactive approach to problem-solving, and the ability to work efficiently in a fast-paced environment.

Key Responsibilities:

• Process and verify invoices for payment while ensuring compliance with company policies and approval workflows.
• Maintain and reconcile accounts payable records, ensuring accuracy and completeness.
• Review and resolve vendor statements, disputes, and payment discrepancies in a timely manner.
• Prepare and manage weekly and monthly payment schedules.
• Assist with month-end and year-end closing processes.
• Collect and maintain tax documentation, including W-9 forms from vendors.
• Monitor and maintain vendor accounts, ensuring proper payment terms and compliance.
• Organize and maintain accounting documents for accurate record-keeping.
• Support the accounting team with various administrative tasks as needed.

Skills & Qualifications:

• High school diploma or equivalent required; Associate’s degree or higher in Accounting, or a related field preferred.
• Proven experience in accounts payable or a similar accounting role.
• Strong knowledge of accounting principles, procedures, and financial reporting.
• Exceptional attention to detail and organizational skills.
• Ability to prioritize and manage multiple tasks effectively in a fast-paced environment.
• Excellent communication and problem-solving skills.
• Bilingual (English & Spanish) required.

Preferred Qualifications:

• Experience working with ERP systems (QuickBooks, Sage, or similar).
• Previous experience handling high-volume transaction processing.
• Familiarity with tax regulations and reporting requirements.
• High proficiency in Microsoft Excel (e.g., pivot tables, VLOOKUP, data analysis).

If you are a meticulous and motivated professional with a passion for accuracy and efficiency in accounts payable, we encourage you to apply!