What are the responsibilities and job description for the Operations Specialist position at Port to Port International?
Job Description
Job Description
Description :
Job Purpose : Responsible for accurately documenting, tracking, and coordinating the vehicles that come into Port to port. You will support the Operations department by assisting the Shipping and Receiving team in achieving an efficient and error-free shipping process for your customers. This position reports directly to the Operations Supervisor and Managers.
Essential Responsibilities :
Enter Inspections in the BNI system and include the image depending on volume.
Audit and enter locations in the BNI
Audit Inspections for Error Control
Generation and tracking of task lists for yard employees
Respond to Photo requests from internal customers
Control of daily photos and back up of mobile device
Control and delivery of Dock Receipts and VGMs for carriers taking loaded containers to port
Retrieving a minimum of 3 times documents (inspections and contracts) from the receiving area and bringing to the operations office
Prepared inspection packages for inspectors (printing and attaching inspection number labels to forms)
Other Responsibilities supporting the operations department :
Upload the CCR to the BNI, including the material used for loading.
Assisting in general operations, including yard duties as needed (inspecting or supporting loading team)
Walk-In Customer Service and Telephone Customer Service.
Reception of tow truck drivers, including noting if / when the tow truck driver brought the car and if it was brought in with the title.
Entering title information into BNI, including the scanning process of every title into the BNI, and ensuring data accuracy between physical titles and BNI
Verification of contract to ensure every contract is verified and scanned into BNI
Deliver titles to CS that have been received through the receiving area
Enter CCR into BNI system as needed
Generated dock Receipts and VGMs after entering CCR data into BNI
Verification of container seal and number in BNI
Requirements : Requirements :
High School Diploma
Strong problem-solving skills
Proficient in Microsoft Word, Excel, and PowerPoint
Work effectively in a fast-paced environment
Strong computer and internet skills
Must be Bilingual Spanish / English.
Ability to multi-task. Exceptional attention to detail.
Self-motivated with a strong sense of urgency, performs well under stress.
Strong interpersonal skills to communicate effectively with all levels of personnel
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