Controller

JOB RESPONSIBILITIES (Performs other related duties as assigned.)

Provide administrative support for all financial aspects of small public urban transportation system. Manages accounting staff to provide financial information to department head to accurately and timely disseminate financial performance. Performs work safely; follows safety work rules, guidelines and procedures and exercises maximum care and good judgment to prevent injury and accidents from occurring.

ESSENTIAL FUNCTIONS OF THE POSITION

Help to ensure that all revenues received by the Transit Authority are properly accounted for and deposited in accordance with Chapter 135 of the Ohio Revised Code.

Use designated computer software to update financial records and reports.

Reconcile and balance all financial accounts on a monthly basis. Prepare monthly financial reports, including balance sheet, income and expense statements.

Ensure that expenses are paid in a timely manner.

Prepare invoices for entities which purchase services from PA RTA . Ensure regular payment. Maintain professional rapport with external organizations to ensure ease of billing and payments.

Maintain regular communication regarding financial matters with transportation and maintenance providers and organizations which purchase services from PA RTA .

Compile data for the federal required national transit database (NTD) reporting.

Work with staff to prepare for and complete the annual audit by the state auditor or outside third-party auditor.

Prepare payroll checks and all related federal state and local tax and benefit payments and reports. Work with other departments to ensure payroll accuracy and efficiency.

Oversee state and federal applications for financial assistance, as required.

Help to prepare and file monthly, quarterly and annual state and federal financial and program grant reports as required. Prepare and file other state and federal plans, programs, and reports as required to maintain compliance with applicable rules and regulations.

Work with departments to prepare annual operating and capital budgets and amendments to operating and capital budgets as required.

Work with departments to record the physical assets of the Transit Authority, oversees and records all major purchase of equipment and capital construction and must verify work paid for is actually complete.

Maintain and improve internal financial controls and procedures. Makes recommendations to the department head to optimize efficiency. Help to align financial policies and procedures within the vision and mission of the organization and in adherence to the Federal Transportation Administration (FTA).

Conducts financial analysis and forecasting for upcoming projects. Identify deficiencies and areas for improvement.

Manage accounting staff and participate in cross training with other staff as directed. Assists the director on special projects.

OTHER DUTIES AND RESPONSIBILITIES

Performs other related duties as assigned. Participates in training and retraining classes and programs as needed. May ensure operation of equipment by completing preventative maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; and evaluating new hardware and software.

Requirements

QUALIFICATIONS

BA / BS Degree in accounting or business administration. Five to ten years of progressively responsible financial or accounting experience with management experience or equivalent combination of education and experience. Experience in public transportation or the public sector is a plus.

Knowledge of : bookkeeping, auditing, and general accounting principles, practices, methods, functions and procedures; office practices and procedures; modern computer data entry procedures.

Skill in : the use of computer and data-entry equipment; use of Microsoft Excel spreadsheet software; establishing and maintaining effective working relationships with superiors, employees, vendors, financial institutions and the general public.

Ability to : interpret and apply complex policies, regulations, codes, and procedures; make accurate mathematical calculations; key alpha-numeric data quickly and accurately and to recognize and correct data entry errors; maintain confidentiality regarding financial matters; demonstrate honesty in performance of all duties; communicate effectively with a variety of work-related contacts, both orally and in writing; effectively plan, organize, schedule, and prioritize activities, tasks, and assignments; maintain complex records and prepare meaningful clear, concise, and accurate reports; answer inquiries from the public in a respectful, tactful, courteous, effective, and professional manner; learn and apply other accounting software applications or programs; use PC compatible hardware and software (ACCPAC accounting preferred, but not necessary) including accounting and financial management; give good attention to detail; communicate effectively both orally and in writing; work independently and with others; interact effectively with funding agencies, contractors, outside agencies and customers; ensure technical competence and compliance with all current local, state and federal policies, standards, guidelines and criteria; and promote positive image of PA RTA by providing customer-oriented service.

LICENSURE OR CERTIFICATION REQUIREMENTS

A) Valid State of Ohio Driver's License with no more than four points required at time of hire.

B) Successful completion of previous employment verification, criminal background investigation.

C) Successful completion of Non-Department of Transportation Pre-Employment Drug Screen.

D) Successful completion of a credit check.

PA RTA does not discriminate in provision of services or employment because of handicap / disability, race, color, creed, national origin, sex or age."