Administrative Assistant - Road Department

JOB OBJECTIVES: Incumbent is responsible for performing various clerical, secretarial, and record-keeping duties. Under general supervision of General Superintendent.

ESSENTIAL JOB FUNCTIONS:

• Performing bookkeeping and record maintenance functions for the Road Department, including tracking project costs, maintaining records, files and ledgers, and receiving time sheets from the Road Crew Foremen.
• Reviews Road Department payroll information and submits for processing.
• Prepares personnel related correspondence documents for General Superintendent and Foremen.
• Answering phone calls, taking service requests and completing work order forms.
• Processing and managing the work order and daily crew activity systems.
• Informing public and governmental agencies of construction project details and any road closures.
• Preparing, maintaining, and coordinating the vacation schedule and overtime log for the Road Crew and Traffic Safety Department.
• Prepares invoices for salt sales and drive pipes and collects money from customers for drive culverts, prints, copies, etc.
• Collects incident reports and initiates insurance claims.
• Performing a variety of secretarial and clerical duties.
• Preparing various reports.

NON-ESSENTIAL JOB FUNCTIONS:

Performs related Essential and Non-Essential functions as needed.

JOB REQUIREMENTS AND DIFFICULTY OF WORK

Equipment: Incumbent uses the following equipment: personal computer, word processor, typewriter, adding machine, fax machine, copier, and radio communications system.

Critical Skills/Expertise:

• Knowledge of computers and ability to type.
• Knowledge of Microsoft Office with emphasis on Microsoft Word and Microsoft Excel.
• Ability to perform mathematical calculations efficiently and accurately.
• Ability to read and interpret data and information.
• Ability to communicate effectively, both orally and in writing.
• Ability to work independently and maintain confidentiality.