Administrative Assistant III

Portland Community College’s Business & Entrepreneurship Pathway is seeking an Instructional Administrative Assistant III (IAA-III) to join our dynamic team.
We would welcome a candidate with strong administrative, communication, and collaboration skills who exudes enthusiasm and team-oriented spirit with ability to work across departments and pathways to provide exceptional service to PCC students, faculty, internal stakeholders, and community.

Reporting to the Business & Entrepreneurship Program Dean, this position offers an exciting opportunity for an experienced, motivated, proactive, and highly organized administrative assistant to support daily operations of the Business & Entrepreneurship (B&E) programs spanning across PCC’s four main campuses and multiple Centers. This role is pivotal in assisting the program with a variety of complex administrative functions and tasks including administrative support, academic schedule preparation, personnel-related projects and tasks, special projects and events, responding to student inquiries, and problem-solving to assure quality of operations. The IAA-III will provide coordination and implementation of operational functions while maintaining a high degree of professionalism and confidentiality. The IAA-3 will be a resource for other administrative assistants, faculty, and student employees in the multi-program shared space and will assist with general office support, problem-solving, and conflict resolution concerning function of the space.

The ideal candidate will have a proven track record demonstrating administrative expertise, exceptional organizational and time-management skills and successful experience independently managing a range of critical tasks and competing priorities, exercising substantial judgement, handling sensitive information with discretion, and facilitating smooth operations across various administrative functions.

Required for the application:

In your interest letter, please tell us why you are interested in this particular position and how you
meet the success criteria and preferred qualifications.

These qualifications, skills and abilities are critical for success in this position.
Throughout the screening process, you will be evaluated based on the demonstration of these qualifications.

• Experience organizing work of self and others and working independently with demonstrated ability to identify, prioritize, work on, and successfully complete multiple tasks with competing deadlines while assuring great degree of accuracy and timeliness.

• Demonstrated ability to maintain a positive attitude while working with frequent interruptions and changes in the workflow or larger organizational changes.

• Team-oriented attitude and experience working with the teams in a shared environment fostering a positive, supportive, and collaborative atmosphere with team members and/or units across the organization to achieve shared goals and tasks and produce quality results.
• Ability to handle conflicts or disagreements constructively and facilitate positive resolution.
• Demonstrated skill in professional high quality timely communication.
• Experience working with large complex budgets including organizing, tracking, and communicating budgetary information to stakeholders.

• Demonstrated agility, dependability, and proactiveness in identifying needs and initiating solutions including new and reviewed work processes and procedures.

Minimum Qualifications
To be considered, your application must demonstrate these minimum qualifications. (Experience is calculated based on the start and end dates you provide multiplied by the number of hours per week worked).

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College or business school training may be substituted for up to two years of the administrative experience requirement
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Other equivalent combinations of experience and training will be considered
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Preferred Qualifications

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PCC offers a comprehensive benefit package designed to provide employees and their families, including domestic partners, with access to a broad range of benefit options. Includes Health, Dental, and Vision options, Group Life, Long-term Disability, Long-term Care, and Auto and Home Insurance programs.

PCC currently fully funds the Oregon Public Employees Retirement System (PERS/OPSRP) pension and contributes an additional 6% into the employee's Individual Account Program under PERS/OPSRP. PCC offers a tax deferred annuity program and a deferred compensation program where employees may save additional pre-tax dollars for retirement.
Additionally, PCC provides a tuition waiver for yourself, domestic partner, and dependent children under 24 years of age. Partial tuition reimbursement for yourself at other accredited institutions (full-time employees only).

Paid Leave: (Pro-rated by FTE for Part-Time Employees)
Starts at 8 hours of vacation leave per month (additional vacation hours with years of service)
8 hours of sick leave per month
24 hours of additional personal leave days per year
12 Paid holidays

View a complete list of PCC benefits.