Associate I - Office Clerk

Classified - Position - Associate I

Job Number 3700254955

Start Date

Open Date 01 / 14 / 2025

Closing Date

Job Description

POSITION TITLE : ASSOCIATE I REPORTS TO : BUILDING PRINCIPAL

OVER-TIME STATUS : NON-EXEMPT PAY GRADE : 406

JOB SUMMARY :

Performs responsible clerical work requiring a qualified typist; prepares and maintains fiscal and related records; does related work as required. Work is performed under the regular supervision of the assistant principal and / or principal.

ESSENTIAL DUTIES :

Attendance Clerk duties; Works with school secretary and assists Assistant Principal and Principal in preparing and maintaining student files and records; serving as telephone operator and receptionist; assisting students and parents.

• Meets and screens visitors, answers telephone and processes mail;
• Maintains manual and computer registers, attendance and grade records and reports;
• Registers students, verifies data, answers questions, types schedules and prepares records;
• Signs students in and out, writes student passes;
• Processes withdrawing students, processes and forwards records;
• Prepares attendance records and student information for data entry;
• Types letters, memos, reports, bulletins, schedules, student files and records;
• Processes and distributes mail;
• Sets up and maintains office filing systems;
• Assists with collection of student fees;
• Posts attendance and student records to computer;
• Performs related tasks as required.

JOB SPECIFICATIONS / PHYSICAL REQUIREMENTS :

Knowledge of standard office practices, procedures and equipment; some knowledge of school system routine and procedures; some knowledge of bookkeeping terminology, methods and procedures; general knowledge of business English, spelling and arithmetic; thorough knowledge of personnel and payroll procedures, financial record keeping and banking procedures; ability to establish and maintain effective working relationships with others; ability to work under pressure; ability to organize and perform work independently; ability to type accurately and at a reasonable rate of speed; ability to meet the public effectively.

hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.

EDUCATION AND EXPERIENCE :

Any combination of education and experience equivalent to graduation from high school.

APPLICATION PROCEDURE :

All applicants please submit an on-line application along with copies of supporting credentials. Be sure to connect your application to the advertised position.

PORTSMOUTH PUBLIC SCHOOLS IS AN EQUAL OPPORTUNITY EMPLOYER

Hourly Rate Range $15.08 - $23.79

Job Description View Attachment Learn More

Salary : $15 - $24