What are the responsibilities and job description for the Administrative Assistant position at Positronic Industries?
Applicants may request an accommodation to complete the application process by calling 417-866-2322, or by emailing hr@connectpositronic.com.
Equal Opportunity Employer/Veterans/Disabled/Affirmative Action
You can review a downloadable copy of our Affirmative Action Policy Statement below and you can also review a downloadable copy of our Policy Statement of Behalf of Protected Veterans and Individuals With a Disability below.
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Founded in 1966, Positronic is a progressive, global company that builds premium power and signal connectors for several industries, including medical, aerospace and military. We are located across three continents, and are looking for highly motivated, passionate people to join our team! We offer an excellent benefit package, highlighted by low-cost health insurance, quarterly bonus program and a 4% employee-match 401k retirement plan. Discover more at https://www.connectpositronic.com/en/
Job Summary
The Administrative Assistant will provide support for corporate staff and manage various administrative functions within the organization. This individual will play a key role in travel planning, event coordination, expense reporting, and office management.
Job Responsibilities
Education:
Knowledge:
Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Skills:
Active Learning — Understanding the implications of new information for both current and future problem-solving and decision-making.
Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Attention to Detail —Being careful about detail and thorough in completing work tasks.
Communicating with Persons Outside Organization — Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
Computer Usage — Ability to use MS Office, fax, and use internet.
Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources.
Speaking — Talking to others to convey information effectively.
Time Management — Managing one's own time and the time of others.
Updating and Using Relevant Knowledge — Keeping up-to-date technically and applying new knowledge to your job.
Writing — Communicating effectively in writing as appropriate for the needs of the audience.
Abilities:
Deductive Reasoning — The ability to apply general rules to specific problems to produce answers that make sense.
Near Vision — The ability to see details at close range (within a few feet of the observer).
Number Facility — The ability to add, subtract, multiply, or divide quickly and correctly.
Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences.
Oral Expression — The ability to communicate information and ideas in speaking so others will understand
Originality — The ability to come up with unusual or clever ideas about a given topic or situation, or to develop creative ways to solve a problem.
Speech Clarity — The ability to speak clearly so others can understand you.
Written Comprehension — The ability to read and understand information and ideas presented in writing.
Written Expression — The ability to communicate information and ideas in writing so others will understand.
POSITRONIC RESERVES THE RIGHT TO MODIFY, INTERPRET, OR APPLY THIS JOB DESCRIPTION IN ANY WAY THE COMPANY DESIRES. THIS JOB DESCRIPTION IN NO WAY IMPLIES THAT THESE ARE THE ONLY DUTIES, INCLUDING ESSENTIAL DUTIES, TO BE PERFORMED BY THE EMPLOYEE OCCUPYING THIS POSITION. THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT CONTRACT, IMPLIED OR OTHERWISE. THE EMPLOYMENT RELATIONSHIP REMAINS "AT-WILL." THE AFOREMENTIONED JOB REQUIREMENTS ARE SUBJECT TO CHANGE TO REASONABLY ACCOMMODATE QUALIFIED DISABLED INDIVIDUALS.
Positronic is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. For more information regarding EEOC requirements please visit http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf
http://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf
Due to the nature of our business, the candidate must be able to legally work in the United States; we are unable to provide sponsorship. Position requires candidate to be a U.S. person as defined in ITAR, 22 CFR 120.15 (U.S. Citizenship or Resident Alien Status) and defined by 8 U.S.C. 1101(a) (20).
Positronic Industries participates in the United States Department of Homeland Security E-Verify program. The E-Verify program is a web-based employment eligibility verification system for newly hired employees operated by the U.S. Citizenship and Immigration Services.
Any candidate that needs an accommodation or assistance with the application process should contact HR at hr@connectpositronic.comor at 417-866-2322.
Equal Opportunity Employer/Veterans/Disabled/Affirmative Action
You can review a downloadable copy of our Affirmative Action Policy Statement below and you can also review a downloadable copy of our Policy Statement of Behalf of Protected Veterans and Individuals With a Disability below.
_______________________________________________________________________________________________________________________________
Founded in 1966, Positronic is a progressive, global company that builds premium power and signal connectors for several industries, including medical, aerospace and military. We are located across three continents, and are looking for highly motivated, passionate people to join our team! We offer an excellent benefit package, highlighted by low-cost health insurance, quarterly bonus program and a 4% employee-match 401k retirement plan. Discover more at https://www.connectpositronic.com/en/
Job Summary
The Administrative Assistant will provide support for corporate staff and manage various administrative functions within the organization. This individual will play a key role in travel planning, event coordination, expense reporting, and office management.
Job Responsibilities
- Coordinate and assist with travel arrangements for corporate staff, ensuring itineraries are well-organized and efficient.
- Perform other administrative or clerical duties such as filing, photocopying, and collating as needed.
- Provide assistance in managing and processing corporate staff expense reports, ensuring accuracy and timely submission.
- Plan and coordinate special events, including strategic meetings (e.g., Strat meeting in July), operational reviews, executive visits, and other corporate gatherings.
- Manage catering arrangements for special guests and company events, ensuring appropriate food options are available and catering needs are met.
- Oversee the organization’s master calendar, tracking corporate staff travel dates and scheduling important events and meetings.
- Coordinate and manage meeting invitations for recurring meetings, such as forecast calls, operational reviews, and weekly updates.
- Distribute the chop log to relevant stakeholders as needed.
- Facilitate the downloading and uploading of files to SharePoint, ensuring documents are properly organized and accessible.
- Maintain a clean and organized corporate area, monitoring housekeeping standards and addressing any issues promptly.
- Maintain a log of auto-renewal contracts and notify relevant parties when the renewal period is approaching.
- Coordinate and organize student tour events, managing logistics and communication with participants.
- Keep accurate records for drivers who utilize the company vehicle, ensuring compliance with company policies.
- Ability to communicate comfortably with staff, and visitors is required as wells as relate to others in a professional and pleasant manner in person and over the phone.
- Protect themselves and their co-workers by adhering to all company safety & health policies.
- Identify hazards in the workplace and report them to management and/or safety coordinator.
- Must work with the EHS department to ensure all local, state, and federal regulatory agencies requirements are met; OSHA, NFPA, DNR, EPA and Amphenol sustainability practices.
- Must work with the Quality department to ensure all quality standards are met for AS9100 certification.
- Comply with company policies and procedures.
- Perform other duties as assigned.
Education:
- High school diploma or equivalent
- One year in an office setting
- Must be able to sit, stand, walk, bend, stooping, twist, reach, reach overhead.
- Must be able to lift and carry 0-20lbs occasionally.
Knowledge:
Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Skills:
Active Learning — Understanding the implications of new information for both current and future problem-solving and decision-making.
Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Attention to Detail —Being careful about detail and thorough in completing work tasks.
Communicating with Persons Outside Organization — Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
Computer Usage — Ability to use MS Office, fax, and use internet.
Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources.
Speaking — Talking to others to convey information effectively.
Time Management — Managing one's own time and the time of others.
Updating and Using Relevant Knowledge — Keeping up-to-date technically and applying new knowledge to your job.
Writing — Communicating effectively in writing as appropriate for the needs of the audience.
Abilities:
Deductive Reasoning — The ability to apply general rules to specific problems to produce answers that make sense.
Near Vision — The ability to see details at close range (within a few feet of the observer).
Number Facility — The ability to add, subtract, multiply, or divide quickly and correctly.
Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences.
Oral Expression — The ability to communicate information and ideas in speaking so others will understand
Originality — The ability to come up with unusual or clever ideas about a given topic or situation, or to develop creative ways to solve a problem.
Speech Clarity — The ability to speak clearly so others can understand you.
Written Comprehension — The ability to read and understand information and ideas presented in writing.
Written Expression — The ability to communicate information and ideas in writing so others will understand.
POSITRONIC RESERVES THE RIGHT TO MODIFY, INTERPRET, OR APPLY THIS JOB DESCRIPTION IN ANY WAY THE COMPANY DESIRES. THIS JOB DESCRIPTION IN NO WAY IMPLIES THAT THESE ARE THE ONLY DUTIES, INCLUDING ESSENTIAL DUTIES, TO BE PERFORMED BY THE EMPLOYEE OCCUPYING THIS POSITION. THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT CONTRACT, IMPLIED OR OTHERWISE. THE EMPLOYMENT RELATIONSHIP REMAINS "AT-WILL." THE AFOREMENTIONED JOB REQUIREMENTS ARE SUBJECT TO CHANGE TO REASONABLY ACCOMMODATE QUALIFIED DISABLED INDIVIDUALS.
Positronic is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. For more information regarding EEOC requirements please visit http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf
http://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf
Due to the nature of our business, the candidate must be able to legally work in the United States; we are unable to provide sponsorship. Position requires candidate to be a U.S. person as defined in ITAR, 22 CFR 120.15 (U.S. Citizenship or Resident Alien Status) and defined by 8 U.S.C. 1101(a) (20).
Positronic Industries participates in the United States Department of Homeland Security E-Verify program. The E-Verify program is a web-based employment eligibility verification system for newly hired employees operated by the U.S. Citizenship and Immigration Services.
Any candidate that needs an accommodation or assistance with the application process should contact HR at hr@connectpositronic.comor at 417-866-2322.
