Human Resources Administrative Assistant

Job Summary:

The Human Resources Administrative Assistant aids with and facilitates the human resources processes and events at all facilities. This role acts as a liaison between HR, vendors, and internal departments to coordinate associate engagement events, onboarding processes, or activities and contributes to resolving problems throughout the associate's full employment cycle. The Human Resources Administrative Assistant will provide administrative support to the human resources function as needed, including record keeping, electronic file maintenance, training records, HRIS entry, and HR-managed events.

Duties / Responsibilities:

• Provide administrative support in daily HR operations, including maintaining associate records, managing HR Documents, and updating personnel e-records.
• Provide administrative support to Learning and Development, coordinating on-the-job training, ensuring all training records have been completed and filed in accordance with company procedures.
• Provides administrative support for Safety training, root cause analysis coordination, and incident reporting and documentation follow-up.
• Coordinates and assists with health and wellness programs, including new hire enrollments, open enrollment, changes, and terminations.
• Assist with the employee experience service functions by answering associate requests and questions.
• Assist new hires or associates with leveraging technology, HRIS App, Wellness App and any new technology implemented to ensure all associates have a Powerhouse associate experience.
• Assists with the onboarding paperwork, new hire onboarding employment verifications or background follow ups and preparation of new hire files.
• Assists with processing of terminations including but not limited to the collection of ID Badges, uniforms, and inventory management.
• Assists with the preparation of the performance review process.
• Assists with recruitment and interview processes. Tracks candidates' status in HRIS and responds with follow-up letters at the end of the recruiting process.
• Review and maintain the organizational chart for the local site.
• Assist with the facilitation of new hire orientation and preparation of new associate perks.
• Collaborate with internal team members to plan and coordinate HR events that are creative, innovative, and engaging.
• Maintains accurate and effective timelines for event coordination and executables.
• Handles operational and administrative functions to ensure projects are delivered efficiently.
• Makes photocopies; mails, scans, and emails documents; and performs other clerical functions.
• Other duties as assigned.

Required Skills/Abilities:

• Excellent interpersonal, verbal, and written communication skills.
• Ability to function and multi-task in a high-paced environment.
• Excellent problem-solving, critical thinking, and decisiveness skills.
• Excellent organizational, time management and planning abilities with a proven ability to meet deadlines.
• Working understanding of human resource principles, practices, and procedures.
• Bilingual is required: English and Spanish.

Education and Experience:

• Bachelor’s degree in human resources or related field and/or equivalent experience required.
• 2-3 years of related experience is required.
• SHRM-CP or SHRM-SCP is preferred or seeking HR Certification.
• Proficient with MS Office is required.
• Experience with Paylocity is a plus.

ABOUT PCI

Founded in 1984, Postal Center International (PCI) is a leading innovative mail, print, fulfillment, signs, promotional, packaging, and creative marketing solutions partner. With four decades of industry experience, PCI has built a strong team of subject-matter experts and a reputation for delivering client-centric, cutting-edge solutions nationwide. Our commitment to quality and client satisfaction drives everything we do, making PCI a trusted partner for reputable businesses in the marketplace. Our company’s family of brands employs over 560 associates across its headquarters in the Southeast (FL) and its facilities in the Southwest (TX), Northeast (NE), and Midwest (IN). Boasting a national footprint of over 600k square feet, PCI has annual sales of over $500 million. We proudly serve enterprise clients in diverse industries such as banking, finance, healthcare, insurance, hospitality, and government, ensuring top-tier solutions backed by extensive compliance, security, sustainability, and quality certifications. Yes, we are growing at the speed of business! Join us, and let’s move brands forward together!

WHY PCI

Joining PCI’s Powerhouse team means becoming part of not only a client-centric, but a people-centric company celebrated for its innovation, growth, and commitment to excellence. Our supportive teams and dynamic culture create an environment where everyone can thrive. Recognized for our culture, we not only lead in our industry but also invest in our people, making PCI a place where your career can advance. As a private- and minority-owned company, we pride ourselves on a diverse workforce that brings together a wealth of perspectives and talents, fostering a culture of collaboration and inclusivity. Our commitment to sustainability is evidenced by our Sustainability & Green Visionary Award, highlighting our dedication to green practices. At PCI, we offer stability and growth opportunities, ensuring our employees feel secure and valued. Our accolades, including the South Florida Business Journal’s Business of the Year Award and recognition on its Fastest Growing Companies List, reflect our thriving success and progressive work environment.

The statements above are intended to describe the general nature of the work and should not be construed as an exhaustive list of responsibilities, duties, and skills required to perform the role successfully.

Postal Center International and Original Impressions, LLC offer a comprehensive benefits package including competitive pay, health insurance, dental and vision insurance, short- and long-term disability benefits, paid time off (PTO) plus holidays and birthday day off, wellness policy, volunteering hours, opportunities for growth and development, and more. Actual pay will be adjusted based on an individual's skills, experience, education, and other job-related factors permitted by law. Total compensation may also include additional forms of incentives.

Postal Center International and Original Impressions, LLC are equal opportunity employers that are committed to diversity and values the ways in which we are different. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristic protected by applicable law. Discrimination, harassment, and retaliation based on these factors are strictly prohibited in all aspects of employment.

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