PKMS Secretary 10 month

                                                     POTEAU PUBLIC SCHOOLS

                                                             JOB DESCRIPTION

POSITION TITLE: Secretary, Pansy Kidd Middle School

REPORTS TO: Principal

NATURE AND SCOPE OF POSITION: 

The secretary shall manage the outer office by assisting guests and students, performing clerical duties, and keeping the principal informed of situations that are not routine occurances.

Major Duties: 

1. Receptionist and Communication:

1. Welcome visitors and new students and direct them to appropriate school personnel.
2. Answer telephone, record and relay messages, and answer routine questions.
3. Send notices and messages to teachers
4. Answer the intercom.
5. Maintain a schedule of appointments and arrange conferences and interviews.
6. Distribute mail, bulletins and menus; post bulletins and menus on bulletin boards.
7. Handle student needs at the front counter.

1. Clerical:

1. Write and keyboard letters at request of the principal.
2. Record, fill out forms, and secure signatures for purchase requisitions, work orders, time sheets, travel requests or other routine forms and forward to the superintendents’s office.
3. Gather information and type reports at the request of the principal.
4. Compile and type lists for honor roles, grade sheets, student insurance.
5. Maintain daily student absence sheet, assist with registers, and communications to parents.
6. Compile daily lunch count and inform cafeteria of number of students eating.
7. Up-date and maintain office policy books and curriculum handbooks, form book and job description manual when directed to do so by the principal.

          III.  Pansy Kidd Middle School Funds and Accounts:

1. Collect monies, issue recipts, make deposits, keep all activity accounts and prepare check requests for approval by principal.
2. Act as cashier for cafeteria and make daily cafeteria report.

1. Co-ordinate concession stand schedule and prepare report to disperse monies at the end of each semester.
2. Other:

1. Co-ordinate beginning and end of year duplication, dispersement, and collection of various forms such as enrollment forms, want list, inventories, etc.
2. Keep the principal informed.
3. Other miscellaneous duties that contribute to the smooth operation of Pansy Kidd Middle School.

EVALUATION:

Performance of this job will be evaluated annually in accordance with provisions of the board’s policy on evaluation of support personnel.